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Operations and Administrative Specialist

3 weeks ago

Melbourne, Victoria, Australia beBeeFacilities Full time $60,000 - $85,000

As a key member of our team, we are seeking an Operations & Facilities Administrator to support the maintenance of systems and records.

Responsibilities:
  • Ensure facilities and contractor compliance by maintaining accurate records in Urbanise and entering details in LinkSafe and ERP systems.
  • Deliver safe, well-managed environments for events and racing days by assisting with the coordination of operational procedures.
  • Champion safety and compliance practices across plant, equipment, and operational activities.
Qualifications & Experience:
  • Certificate III or IV in Business Administration, Facilities Management, or a related field is highly valued.
  • A valid Victorian Driver's Licence is required.
  • Demonstrated experience in an administrative or coordination role within facilities, operations, property services, or venue management is essential.
  • Strong working knowledge of administrative systems including purchase orders, records management, and basic financial processes is necessary.
Skills & Experience:
  • Understanding of venue operations, maintenance scheduling, and facilities administration is crucial.
  • Strong computer literacy, including proficiency in Microsoft Office Suite, is required.
  • Familiarity with operational systems such as Urbanise, LinkSafe, Integrity, and enterprise systems like E5 and ERPs is desirable.
What We Offer:
  • Brand new state-of-the-art administration building.
  • Access to year-round well-being initiatives.
  • Ongoing learning & development opportunities.