Senior Documentation Administrator

3 days ago

Newcastle, New South Wales, Australia beBeeDocumentation Full time $120,000 - $150,000

Document Management Specialist

We are seeking a highly skilled Document Management Specialist to oversee the entire lifecycle of documentation. This role involves creating, reviewing, approving, version controlling, and archiving engineering deliverables, technical data, and commercial records.

Key Responsibilities:

  • Manage document creation, review, approval, version control, and archiving for engineering deliverables, technical data, and commercial records with precision and accuracy.
  • Analyse, review, arrange, and upload documents into document management systems with attention to detail.
  • Execute document control transactions, including working copy requests, updates, resubmissions, and business support tasks efficiently.
  • Oversee deliverable workflows (IFI, IFR, IFA), handover activities, and QA/QC checks to ensure quality and compliance.
  • Create and manage document numbering systems, comment sheets, and task reporting to track deliverables effectively.
  • Develop and maintain document control processes, procedures, templates, and reporting frameworks to enhance efficiency and productivity.
  • Provide regular reporting for deliverables tracking and task expediting to stakeholders.
  • Suggest and implement process improvements to enhance document control efficiency and effectiveness.
  • E nsure all documentation complies with industry standards and company policies.
  • Liaise effectively with management, engineers, contractors, vendors, and stakeholders across all levels of the business.

About the Role

This is an exciting opportunity to work in a dynamic environment where you will be responsible for managing and maintaining accurate and up-to-date documentation. As a Document Management Specialist, you will play a critical role in ensuring that all documentation meets industry standards and company policies.

About Us

We are a leading provider of electrical engineering and automation solutions. We specialise in Renewables, High Voltage, Low Voltage, and Control Systems, delivering projects across Australia and internationally.

Our team is made up of skilled engineers, technicians, and designers who operate at the forefront of the industry. We work with renewable developers, utilities, mining operators, manufacturers, and infrastructure providers to deliver technically proven, construction-ready solutions.

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