Organizational Support Specialist

4 days ago

Brisbane, Queensland, Australia beBeeLeadership Full time
Job Description

We are seeking a highly organized and detail-oriented Personal Assistant to support the Director of Customer Channels and Growth. The successful candidate will be responsible for finance administration, team administration, and other tasks that require strong organizational skills and ability to prioritize effectively.

The ideal candidate will have 3+ years of experience supporting senior leaders, with a proven track record of meeting deadlines and delivering high-quality results. They will also have excellent interpersonal skills, be articulate and professional in liaising with people at all levels, and possess moderate written and verbal communication skills.

Responsibilities
  • Finance Administration: Ensure corporate credit card purchases are consolidated and processed by the end of each month, create Purchase Orders, and process Accounts Payable invoices in accordance with Finance guidelines.
  • Team Administration: Process travel and expense management, provide Property Management support, frequently communicate key tasks to team members, and organize events or offsites.
Requirements
  • 3+ years of experience supporting senior leaders
  • 3+ years having worked in a corporate environment
  • Understanding of formal meeting cycles, document preparation (agenda, minutes and actions)
  • Well-developed organisational skills with the ability to prioritise effectively and meet strict deadlines in an organised manner
  • Proven problem identification and resolutions skills
  • Excellent interpersonal skills
  • Proven ability to be self-motivated and use initiative
  • Articulate, professional and confident in liaising with people at all levels
  • Moderate written and verbal communication skills
  • Moderate Microsoft Office skills, with ability to become familiar with new programs and software
What We Offer

We offer a collaborative and supportive work environment, where our employees prioritize each other's success and believe in having fun along the way. Our company is committed to helping people live longer, healthier, happier lives and making a better world for more than 70 years. We have a broad range of health and care services including health insurance, aged care, dental, medical, optical, and hearing services. We employ over 20,000 people in the region and have reinvested approximately $6 billion in the region, with the Bupa Foundation investing more than $34 million to support 130+ health and care projects.

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