Chief Administrative Support Specialist

2 weeks ago

Sydney, New South Wales, Australia beBeeExecutive Full time $80,000 - $120,000
IP Executive Assistant Role

We are seeking a highly organised and motivated professional to join our Intellectual Property group on a permanent basis.

This varied role will provide dedicated support to two Partners and a team of lawyers across both IP Litigation and Commercial IP matters within a collaborative and high-performing practice.

Key Responsibilities:
  • Manage diaries and inboxes for senior staff
  • Handle monthly billing, accounts reporting and financial management
  • Assist with court processes and filings
  • Support commercial IP transactions and client work
  • Manage documents and files across multiple matters
  • Liaise with clients, government bodies and external stakeholders
  • Coordinate travel arrangements, including flights and accommodation
  • Provide general administrative and ad hoc support as required

About You
You will bring professionalism, initiative and a strong commitment to supporting a dynamic team.

Requirements:
  • 2+ years' experience as a Legal Secretary or Executive Assistant, ideally within litigation and/or IP
  • Excellent attention to detail and a strong focus on quality
  • Strong organisational skills and ability to meet strict deadlines
  • Excellent communication and interpersonal skills
  • Intermediate Microsoft Office skills
  • A proactive, energetic and self-motivated approach
Benefits

We offer a supportive and flexible work environment,
top of market remuneration, and a range of benefits including paid parental leave, additional annual leave, subsidised café and gym membership, end of trip facilities, exclusive retail discounts, social events and much more.

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