Office Operations Manager
1 week ago
We are seeking a highly motivated and organized Administrative Assistant to join our team.
Key Responsibilities:
- Operational Support: Manage day-to-day office operations, including answering phone calls, responding to emails, and maintaining client records.
- Scheduling Coordination: Organize and schedule appointments, communicate job details with clients and the team.
- Customer Service: Act as the first point of contact for customer inquiries, providing friendly and efficient service.
- Data Entry Management: Accurately maintain client records, job sheets, and company documentation using business management software.
- Payment Processing: Process customer payments.
- Inventory Management: Assist in ordering and tracking materials to ensure availability.
- Compliance Documentation: Maintain and file compliance documents, safety records, and licenses in line with industry regulations.
- Reporting: Assist in preparing job progress reports and other key administrative documents as needed.
Required Skills & Qualifications:
- Strong communication and customer service skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Experience with business management software is highly desirable.
- Ability to prioritize tasks and manage time effectively.
- Attention to detail and high level of accuracy in data entry.
- Ability to work both independently and as part of a team.
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