Operations Coordinator

7 days ago

Gold Coast, Queensland, Australia GCD Exhibitions Full time

About GCD Exhibitions:

We are a dedicated family-owned enterprise located in Burleigh Heads, specializing in the design and construction of bespoke display stands tailored for businesses aiming to showcase their products and services effectively. Our dynamic team thrives on collaboration and innovation, and we are currently in search of a meticulous and proactive Operations Administrator to enhance our operational success.

Position Overview:

The Operations Administrator plays a crucial role in gathering project details from clients, establishing job files, procuring materials, coordinating logistics, managing project variations, and assisting the Operations Manager with daily tasks. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to communicate effectively while thriving in a fast-paced team environment.

Key Responsibilities:

  • Deliver comprehensive administrative assistance to the operations team.
  • Collect and prepare all project information from clients for handover to the operations team.
  • Assist the Operations Manager in coordinating project schedules and activities.
  • Organize all necessary items for each project, including materials, power, freight, rigging, and transport.
  • Manage variation requests and facilitate invoicing to clients.
  • Update project documentation as changes occur and communicate updates to the operations team.
  • Ensure adherence to company policies and regulatory standards.
  • Collaborate with various departments to guarantee smooth project execution and timely deliverables.

Qualifications:

  • Demonstrated experience in an administrative or operational capacity.
  • Exceptional organizational and time-management abilities with a knack for multitasking.
  • Proficiency in Microsoft Office Suite and other relevant office software.
  • Outstanding communication and interpersonal skills.
  • Strong attention to detail and effective problem-solving capabilities.
  • Ability to work autonomously as well as part of a collaborative team.

Why Consider GCD Exhibitions:

  • Competitive compensation package.
  • Opportunities for professional advancement and skill development.
  • A collaborative and supportive workplace culture.
  • Engaging team events.
  • Incentives for team performance.

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