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Operations Coordinator

2 months ago

Gold Coast, Queensland, Australia GCD Exhibitions Full time

About GCD Exhibitions:

We are a dedicated family-owned enterprise located in Burleigh Heads, focusing on the design and construction of bespoke display stands tailored for businesses aiming to showcase their products and services effectively. Our strength lies in our dynamic workforce and collaborative atmosphere.

Position Overview:

The Operations Administrator plays a crucial role in our operations by efficiently gathering project details from clients, establishing job files, procuring materials, coordinating logistics, managing changes, and assisting the Operations Manager with daily tasks. The successful candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to communicate effectively while thriving in a fast-paced environment.

Key Responsibilities:

  • Deliver comprehensive administrative assistance to the operations team.
  • Collect and prepare all project details from clients for seamless handover to the operations team.
  • Assist the Operations Manager in orchestrating project activities and schedules.
  • Coordinate all necessary items for each project, including materials, power, freight, rigging, and transport.
  • Manage variation requests and prepare invoices for clients.
  • Update project documentation as modifications occur and communicate these changes to the operations team.
  • Ensure adherence to company policies and relevant regulations.
  • Work collaboratively with various teams to guarantee smooth project execution and timely deliverables.

Qualifications:

  • Demonstrated experience in an administrative or operational capacity.
  • Strong organizational and time-management abilities with a knack for multitasking.
  • Proficiency in Microsoft Office Suite and other relevant office applications.
  • Excellent communication and interpersonal skills.
  • Meticulous attention to detail and robust problem-solving capabilities.
  • Ability to work autonomously as well as collaboratively within a team.

Why Consider GCD Exhibitions:

  • Attractive salary package.
  • Opportunities for professional advancement and skill development.
  • Supportive and collaborative workplace culture.
  • Engaging team events.
  • Incentives for team performance.