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Senior Administrative Coordinator

2 weeks ago

Scenic Rim Regional, Australia beBeeProfessional Full time $90,000 - $120,000
Administrative Support Role

The key to our success lies in the ability of our team members to provide high-level administrative support to senior management. This role is crucial in ensuring that our Managing Director's schedule is managed efficiently, and they are fully briefed and supported at all times.

Key Responsibilities
  • Organize and maintain extremely busy diaries and schedule appointments, both internal and external.
  • Manage the MD's diary, scheduling meetings, site visits, and travel arrangements efficiently.
  • Act as the first point of contact for internal and external stakeholders, handling queries with professionalism.
  • Prepare agendas, take minutes, and follow up on actions for key meetings.
  • Draft, format, and proofread correspondence, presentations, and reports.
  • Coordinate and prepare documentation for board meetings and senior leadership discussions.
  • Maintain strict confidentiality with sensitive company and personnel information.
  • Assist in preparing commercial and operational reports, liaising with the wider business to gather required information.
  • Support the wider secretarial team when needed.
  • Assist the Business Support Manager with ad hoc duties, including facilities coordination and organising staff entertainment at head office.
  • Support the planning and delivery of company events, site tours, and client hospitality when required.
Requirements

Essential:

  • Previous experience as a PA, Executive Assistant, or similar senior administrative role.
  • Excellent organisational and time management skills.
  • Strong written and verbal communication abilities.
  • High degree of professionalism and discretion in handling confidential information.
  • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • Ability to work under pressure and adapt to changing priorities.
  • Capable of working independently to prepare accurate and well-structured documentation in response to briefs from the MD.
Desirable Qualifications
  • Experience in the construction industry.
  • Familiarity with commercial and project documentation.
  • Experience supporting at board or director level.
Benefits
  • 25 days annual leave, plus bank holidays.
  • Weekly yoga sessions, sponsored by the company.
  • Pension and salary sacrifice scheme.
  • Death in service insurance scheme.
  • Employee assistance programme (EAP).
  • Training and development opportunities.