Administrative Assistant

3 days ago

Muswellbrook, Australia Hitachi Full time

About the Role

Hitachi is seeking an experienced and motivated individual to join the team as a Receptionist and Service Administration professional. Based in Muswellbrook, you will be responsible for ensuring that all service paperwork is processed efficiently, accurately, and timely.

Main Responsibilities

  • Providing routine clerical and administrative support responsibilities, including general telephone, branch, and customer inquiries.
  • Reception duties: Signing in, greeting customers and business stakeholders.
  • Production order preparation and timely closure for all service invoicing.
  • Opening and closing monthly recurring service jobs.
  • Maintenance of local databases to track Work-In-Progress (WIP).
  • Purchase order and invoice processing.
  • Compiling information required for internal and external audits.

Requirements

  • Previous experience in a similar service administrative function within an industrial business.
  • Excellent verbal and written communication skills.
  • Demonstrated Microsoft Office experience, including Word and Excel (experience in Microsoft Dynamics is preferable but not essential).
  • The ability to work overtime as required in peak periods (e.g., end of month).
  • The ability to be adaptable and work in a fast-paced environment.

About Us

Hitachi Construction Machinery (Australia) Pty Ltd is a leading manufacturer of construction and mining equipment. At the heart of our machines, our talented and dedicated employees are committed to providing industry-leading after-sales service and reliable solutions. We are dedicated to supporting our people, rewarding successes, and helping individuals grow. We offer a career path with the future in mind, providing training and development opportunities to help us achieve quality standards. We inspire a safe and healthy working environment through our safety and wellness campaigns so that we can all 'See You Tomorrow'.

Our Culture

A career at Hitachi provides the opportunity for you to make a difference. You will be a part of a global OEM renowned for inspiring innovation, technology, and a sustainable future.

We proudly partner with key charities who make significant positive impacts in pediatric health, indigenous education, mental health, and cancer research. Additionally, Hitachi commits to protecting our environment through local initiatives which contribute towards global sustainability goals, ensuring that we leave the world a better place.

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