Administrative Coordinator for Executive Support Services

2 days ago


Fortitude Valley, Queensland, Australia Mater Group Full time
About Mater Group

Mater is a leading not-for-profit healthcare service in Queensland, providing care to almost 700,000 patients annually across 11 hospitals.

Salary and Benefits

The salary range for this role is estimated to be $85,878 - $94,618 per annum, plus 11.5% superannuation and access to not-for-profit salary packaging up to $15,900.

Additional benefits include access to our Employee Assistance Program, on-site pastoral care teams, discounted fitness facilities, and more.

Job Description

This Administrative Coordinator position will provide high-quality confidential administrative, secretarial, and executive support to the Director of Clinical Services and Director of Critical Care Services.

  • Serve as an intermediary between the DCS's Office and internal/external stakeholders, managing inquiries professionally and redirecting as necessary
  • Manage information flow between the DCS's Office and the DCCS's leadership team, ensuring timely reporting
  • Provide high-level administrative support, including diary management
  • Research, compile, and draft information for decision-making and presentations
  • Prepare high-quality written correspondence and reports for distribution
  • Organize and facilitate meetings, including agenda preparation, distribution of materials, and follow-up on action items
  • Maintain a secure document management system for confidential files
Required Skills and Qualifications

To be successful in this role, you will require:

  • A minimum of 5 years of previous administrative experience
  • Experience in the Health Industry and/or Hospital setting
  • High level oral and written communication skills
  • Expertise in Windows Applications (e.g., Word, Excel, Access, and PowerPoint) as well as Outlook
  • Strong facilitation and influencing skills, with the ability to make sound decisions and effectively prioritize tasks
  • Demonstrated experience in developing and maintaining strong relationships with internal and external stakeholders
About You

If you have a passion for delivering exceptional administrative support and are looking for a challenging role in a dynamic healthcare environment, we encourage you to apply.

We offer a supportive and inclusive workplace culture, with opportunities for professional growth and development.



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