Administrative Coordinator for Executive Support Services
2 days ago
Mater is a leading not-for-profit healthcare service in Queensland, providing care to almost 700,000 patients annually across 11 hospitals.
Salary and BenefitsThe salary range for this role is estimated to be $85,878 - $94,618 per annum, plus 11.5% superannuation and access to not-for-profit salary packaging up to $15,900.
Additional benefits include access to our Employee Assistance Program, on-site pastoral care teams, discounted fitness facilities, and more.
Job DescriptionThis Administrative Coordinator position will provide high-quality confidential administrative, secretarial, and executive support to the Director of Clinical Services and Director of Critical Care Services.
- Serve as an intermediary between the DCS's Office and internal/external stakeholders, managing inquiries professionally and redirecting as necessary
- Manage information flow between the DCS's Office and the DCCS's leadership team, ensuring timely reporting
- Provide high-level administrative support, including diary management
- Research, compile, and draft information for decision-making and presentations
- Prepare high-quality written correspondence and reports for distribution
- Organize and facilitate meetings, including agenda preparation, distribution of materials, and follow-up on action items
- Maintain a secure document management system for confidential files
To be successful in this role, you will require:
- A minimum of 5 years of previous administrative experience
- Experience in the Health Industry and/or Hospital setting
- High level oral and written communication skills
- Expertise in Windows Applications (e.g., Word, Excel, Access, and PowerPoint) as well as Outlook
- Strong facilitation and influencing skills, with the ability to make sound decisions and effectively prioritize tasks
- Demonstrated experience in developing and maintaining strong relationships with internal and external stakeholders
If you have a passion for delivering exceptional administrative support and are looking for a challenging role in a dynamic healthcare environment, we encourage you to apply.
We offer a supportive and inclusive workplace culture, with opportunities for professional growth and development.
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