Executive Assistant

6 months ago

Fortitude Valley, Australia YMCA Brisbane Full time

Being part of The Y Queensland is to be part of a 160 year tradition, supporting the community through child care services, camping programs, community-focused programs including affordable housing and community centres, Youth development initiated, Vocational Schools and Fitness to name a few, we are committed to advocate diversity, social responsibility and inclusivity.

Our mission is simple: to empower children, young people and communities Australia-wide to build a just, sustainable, equitable and inclusive world, where every person can thrive in body, mind and spirit. We are now seeking an **Executive Assistant** to support our Chief Executive Officer on a **Full-Time** and permanent basis, based at our office in **Fortitude Valley.**

**WHY THE Y?**

At YMCA Queensland, we offer you more than just a job; we promise you a purposeful and fulfilling career where together we create a brighter, healthier future for our communities. If you are passionate about making a difference, we encourage you to become a part of something inspiring.

In addition to working in a truly inclusive culture where diversity is celebrated, we also offer the following perks:

- Add to your take-home pay with salary packaging of up to $15,900 per annum plus meal and entertainment salary packaging up to $2,600
- Free YMCA gym membership with no additional cost to attend a wide range of classes, including yoga, boxing, HIIT and more
- Discounted rates at our childcare facilities, with a network of almost 60 centres across Queensland
- How about a staycation? Receive discounted rates at the George Williams Hotel in Brisbane CBD
- Enjoy discounted rates on selected healthcare
- Free online counselling sessions for employees and their immediate family through the Y’s Employee Assistance Program
- Exclusive rates, discounts and lifestyle benefits through our Workplace Banking partnership
- Subsidised car parking when based at the Fortitude Valley office

**ABOUT THE ROLE**

This is an important and valued role working with the Chief Executive Officer in a position that relies on being a trusted advisor, maintaining confidentiality and engaging professionally with stakeholders at all levels in the organisation, including the executive team and the Board.

You will be responsible for:

- Maintain effective relationships with key contacts and relevant stakeholders and ensuring appropriate responses are provided and that clear and comprehensive details are taken and delivered.
- Schedule all board meetings, assist to prepare agendas and prepare minutes for approval and circulation
- Coordinate the administration of Board meetings and Board function including catering and room preparation
- Schedule and coordinate internal and external meetings; respond to meeting requests, ensuring the most efficient use of time by the CEO
- Effectively coordinate and follow-through of the activities and commitments of the CEO
- Proactively follow-through on behalf of the CEO, tasks delegated to ELT members and Directors and resolve issues or escalate as needed
- Coordinate the calendar of executive leadership meetings including the setting of agendas, keeping of minutes and follow-through of agreed actions
- Provide secretariat support for sub-committees of the Board, where required
- Comply with all legislative and licensing requirements relating to corporate governance
- Undertake projects as required
- Positively contribute to a culture of client service excellence and continuous improvement
- Provide leadership and development to administrative support staff

**ABOUT YOU**

As a successful Executive Assistant to the CEO, you are a self-starter and able to use initiative to deliver high quality work and achieve results. You will be able to demonstrate and promote the Y Queensland’s values and proactively contribute to the mission and the achievement of the Strategic Plan.
- Experience and high capability as an Executive Assistant to senior executives in a professional environment, and preferably can also demonstrate experience in contributing to the secretariat function to a Board or equivalent
- Highly developed communication and interpersonal skills, both written and verbal communication and the ability to build and maintain positive and effective professional relationships
- Ability to achieve results, including highly developed organisational skills, manage deadlines and competing priorities, solutions-focused, ability to adapt quickly to change and the ability to deliver a high standard of work
- Experience and capability to manage corporate governance functions, such as reporting and compliance activities

We prioritise the safety and welfare of the children and young people in our care. **A positive notice blue card is a mandatory requirement** for all our staff members to ensure a secure and protective environment for everyone involved.

**HOW DO I APPLY?**

Please submit your resume and a cover letter outlining why you are passionate ab

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