Administrative Officer

1 day ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $60,000 - $94,500

**About the Role**

This position provides high-level administrative support to our Governance Unit and senior staff.

  • We are seeking a highly organized and efficient individual to register incoming and outgoing correspondence, ensuring confidentiality at all times.
  • Key responsibilities include preparing briefs, memorandums, submissions, and executive and ministerial correspondence.
  • Manage completion and submission of human resource documentation, including staff appointment, onboarding, movements, reconcile timesheets, leave forms, and staff changes.
  • Undertake procurement and financial processing duties, requiring financial reporting, purchase orders, corporate card reconciliation, and transaction monitoring.
  • Maintain facilities and equipment, including stock-takes and asset register maintenance.
  • Perform information technology and systems site administrator functions.
  • Provide data input support for staff as required, including register maintenance.
  • Offer meeting support, including scheduling, booking conference rooms and IT resources, organizing teleconferencing, preparing agendas, taking notes, and minutes.
  • Book travel, including accommodation, car hire, and flights.
  • Provide administrative support to the Manager and branch, including appointment diary management, telephone calls, and general office administration.
  • Liaise with officers from public and private sectors regarding unit activities.
  • Manage workflow by negotiating and confirming work priorities for completion, considering needs of other officers.

**Requirements**

  • Demonstrated ability to provide high level administrative support in a fast paced environment.
  • Strong organizational skills, with attention to detail and accuracy.
  • Excellent communication and interpersonal skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Proficient in Microsoft Office suite and other software applications.
  • Familiarity with business operations and procedures.

**What We Offer**

  • A dynamic and supportive work environment.
  • Ongoing training and development opportunities.
  • A competitive salary package.

**How to Apply**

Please submit your application, including your resume and a cover letter outlining your experience and qualifications for this role.

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