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Practice Assistant

2 months ago

Melbourne, Victoria, Australia White & Case Full time

About the Role

We are seeking a highly skilled and motivated Practice Assistant to join our Global Operations Team at White & Case. As a Practice Assistant, you will play a critical role in providing administrative support to our lawyers and partners, ensuring the smooth operation of our business.

Key Responsibilities

  • Provide general administrative support to lawyers and partners, including arranging meetings, booking rooms, handling calls, and supporting travel-related needs.
  • Prepare legal documents, correspondence, and communications, and may be required to liaise directly with clients when organizing meetings.
  • Work with the Billings team to prepare invoices and liaise with other business support groups.
  • Assist with the setup of new matters on New Business Intake and facilitate conflicts clearance.
  • Plan and organize workflow to meet established time constraints and deadlines.
  • Use good judgment at all times, ask follow-up questions if instructions are unclear, and efficiently communicate feedback, concerns, issues, and workarounds.

Requirements

  • Experience in supporting lawyers and professional support lawyers in a law firm is preferred but not mandatory.
  • Familiarity with MS Office, especially MS Word (including typing and formatting) and PowerPoint.
  • Experience booking both domestic and international travel.
  • Professional telephone manner.
  • Excellent organization and time management skills.
  • Good judgment, strong communication skills, and a high level of integrity and diligence.
  • Ability to build strong relationships and work well independently and in a team environment.
  • Excellent attention to detail and flexibility to cover evenings/weekend on an ad hoc basis.

About White & Case

White & Case is a global law firm with a long history of providing high-quality legal services to clients around the world. We have a strong presence in the Asia-Pacific region, with offices in Australia, China, and other key markets. Our teams work closely with clients to understand their needs and provide tailored solutions to help them achieve their goals.

What We Offer

As a Practice Assistant at White & Case, you will have the opportunity to work with a talented and diverse team of professionals, develop your skills and expertise, and contribute to the success of our business. We offer a competitive compensation package, a dynamic and supportive work environment, and opportunities for professional growth and development.