Office Coordinator

12 hours ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $90,000 - $120,000
Key Job Responsibilities

This is a permanent, full-time role based at our South Melbourne office (5 days per week).

As part of our Government Solutions division, we are looking for a skilled Executive Assistant / Office Manager to support our Senior Vice President & Managing Director International (SVP) and provide essential administrative and operational assistance to our International Leadership Team. In this critical role, you will manage executive priorities, streamline business operations, and ensure the seamless functioning of our Melbourne office.

Core responsibilities include:

  • Provide high-level executive support to the SVP, including calendar management, travel coordination, and expense processing.
  • Assist the International Leadership Team with administrative tasks, document preparation, and project coordination.
  • Prepare reports, presentations, and correspondence for executive use.
  • Oversee office operations, facilities, and relevant vendor management to maintain an efficient workplace.
  • Handle office procurement, budget tracking, and invoice processing.
  • Manage end-to-end travel logistics, including flights, accommodations, and visa arrangements.
  • Support new employee onboarding, including workspace setup and office orientation.
  • Act as the primary contact for internal and external stakeholders, to ensure smooth communication and collaboration.
Requirements

We value candidates who possess the following skills and qualifications:

  • 5+ years of experience in executive support, office management, or business administration (preferably for a multinational across international time zones).
  • Certificate IV in Business Administration (preferred).
  • Strong background in managing executive priorities, business operations, and office facilities; able to work in fast-paced environments and manage multiple tasks with discretion.
  • High proficiency in MS Office Suite; SAP ByDesign or ERP experience preferred.
  • Excellent communication and interpersonal skills to build relationships with executives, stakeholders, and vendors.
  • Problem-solver by nature; anticipates needs, improves workflows, and ensures seamless office operations.
  • Full, valid Australian Driver's License and ability to work onsite 5 days per week.
Verra Mobility Values

At Verra Mobility, we thrive on the following values:

  • Own It. We focus on high performance and drive toward breakthrough outcomes. Our employees ensure accountability, optimize and align work, focus on the customer, and cultivate innovation.
  • Do What's Right. We champion integrity and good character. Our team members model ethical behavior, demonstrate good judgment and are courageous.
  • Lead with Grace. We express humility and compassion, and we are authentic and candid. Our employees demonstrate self-awareness, care for others, instill trust, and communicate effectively.
  • Win Together. We believe in growing and inspiring people together. We seek people who collaborate, value differences, think and act globally, foster an engaging work environment, and recognize and develop others.

With your explicit consent which you provided as part of the application process, we will retain candidate personal data solely for the business purpose for which it was collected. In no event will we retain such data more than two (2) years following the closure of the recruitment process relating to the role for which you applied or in the event other related job opportunities arise within the company. Verra Mobility Applicant Privacy Notice

Our office is located in South Melbourne, Victoria, Australia. This is a mid-senior level role and a full-time employment opportunity.

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