Administrative Support Professional

2 weeks ago

Roma, Australia beBeeOfficeAdministrator Full time $60,000 - $80,000
Job Opportunity

We are seeking a skilled and experienced Office Administrator to join our team. The successful candidate will be responsible for providing administrative support, ensuring the smooth operation of our office, and contributing to the success of our organization.

Key Responsibilities:

  • Answer phone calls, direct calls, and take messages promptly.
  • Receive and direct visitors, providing a welcoming environment.
  • Collect and distribute incoming mail and emails.
  • Manage inventory and replace office supplies as needed.
  • Maintain the company filing system and ensure efficient records management.
  • Coordinate service and maintenance of office equipment.
  • Assist in arranging bookings, meetings, and conferences.
  • Liaise with universities for work experience student placements.
  • Provide administrative support to the Operations Manager and project teams.
  • Manage petty cash and receipts accurately.
  • Assist in scheduling meetings and taking minutes as required.
  • Source information for report development and follow up on supplier quotes.
  • Provide operational support and instruction in Vista software.
  • Assisting accounts payable with end of month invoicing.
  • Match invoices with purchase orders, code, and verify accuracy for data entry.
  • Maintain vendor accounts and process purchase orders efficiently.
  • Assist with site set-up and other duties as directed by management.

Requirements:

  • Higher school certificate or equivalent.
  • Minimum 5 years of previous administration experience (desirable but not required).
  • Intermediate to advanced skills in Microsoft Office and general computer operations.
  • Experience in accounts payable and invoicing (desirable but not required).
  • Excellent oral and written communication skills.
  • Ability to multitask, manage time effectively, and work autonomously.
  • Experience in operating phone systems, fax machines, and office equipment.

Benefits:

Join an employer of choice with an average employment rate of over 6 years, competitive remuneration, comprehensive Employee Assistance Program, Employer parental leave top-up, and opportunities for ongoing training and career development. Experience a supportive work environment where safety, people development, and employee retention are top priorities.

How to Apply:

If you are a proactive and experienced Office Administrator looking for a challenging role in a supportive environment, please submit your resume and a cover letter detailing your relevant experience and skills. We encourage individuals of all backgrounds and abilities to apply.

For more information, visit our website or check our LinkedIn page.

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