Administration Support Role

1 week ago

Roma, Australia beBeeOfficeAdministrator Full time $60,000 - $78,000
Administrative Support Professional

This is a dynamic opportunity for an experienced administrative professional to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office.

The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to multitask effectively. If you are a proactive and organized individual looking for a challenging role, please submit your application.

  • Answer phone calls, direct calls, and take messages promptly
  • Receive and direct visitors, providing a welcoming environment
  • Collect and distribute incoming mail and emails
  • Manage inventory and replace office supplies as needed
  • Maintain the company filing system and ensure efficient records management
  • Coordinate service and maintenance of office equipment
  • Assist in arranging bookings, meetings, and conferences
  • Liaise with universities for work experience student placements
  • Provide administrative support to the Operations Manager and project teams
  • Manage petty cash and receipts accurately
  • Assist in scheduling meetings and taking minutes as required
  • Source information for report development and follow up on supplier quotes
  • Provide operational support and instruction in software
  • Assisting accounts payable with end of month invoicing
  • Match invoices with purchase orders, code, and verify accuracy for data entry
  • Maintain vendor accounts and process purchase orders efficiently
  • Assist with site set-up and other duties as directed by management
Requirements
  • A Higher School Certificate or equivalent qualification
  • A minimum of 5 years of previous administration experience (desirable but not required)
  • Intermediate to advanced skills in Microsoft Office and general computer operations
  • Experience in accounts payable and invoicing (desirable but not required)
  • Excellent oral and written communication skills
  • Ability to multitask, manage time effectively, and work autonomously
  • Experience in operating phone systems, fax machines, and office equipment
Benefits

We offer a supportive work environment where safety, people development, and employee retention are top priorities. You will be part of a team that values diversity and inclusion, and we encourage individuals from all backgrounds and abilities to apply.

We provide comprehensive Employee Assistance Program, Employer parental leave top-up, and opportunities for ongoing training and career development.

Join us and discover a rewarding career with opportunities for growth and development.

How to Apply

To be considered for this exciting opportunity, please submit your resume and a cover letter detailing your relevant experience and skills.

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