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Office Support Professional
2 weeks ago
This role involves working in a dynamic team environment as an administrative professional.
The ideal candidate will have previous experience in office administration and be familiar with general office duties, reception work, and coordinating office activities.
- Responsibilities include answering phone calls, directing calls, and taking messages promptly.
- Receiving and directing visitors, providing a welcoming environment.
- Collecting and distributing incoming mail and emails.
- Managing inventory and replacing office supplies as needed.
- Maintaining the filing system and ensuring efficient records management.
- Coordinating service and maintenance of office equipment.
- Assisting in arranging bookings, meetings, and conferences.
- Liaising with universities for work experience student placements.
- Providing administrative support to operations teams.
- Managing petty cash and receipts accurately.
- Assisting in scheduling meetings and taking minutes as required.
- Sourcing information for report development and following up on supplier quotes.
- Providing operational support and instruction in software applications.
- Assisting with accounts payable, invoicing, and purchase order processing.
- Higher school certificate or equivalent qualification.
- A minimum of 5 years of previous administration experience.
- Intermediate to advanced skills in Microsoft Office and general computer operations.
- Experience in accounts payable and invoicing is desirable.
- Excellent oral and written communication skills are essential.
- Ability to multitask, manage time effectively, and work independently is necessary.
- Experience in operating phone systems, fax machines, and office equipment is beneficial.
