Administrative Support Specialist

4 weeks ago

Perth, Western Australia Hudson Australia Full time
About the Role

We are seeking an experienced Administrative Assistant to support our environmental sustainability projects in Western Australia. As a key member of our team, you will provide essential administrative support to help deliver biodiversity-rich environmental plantings and contribute to meaningful carbon sequestration projects across WA.

Key Responsibilities
  • Provide general bookkeeping support, including invoice processing and credit card reconciliations.
  • Collect, scan, photocopy, and file documents, ensuring accurate and timely completion of tasks.
  • Monitor and respond to emails, maintain the filing system, and ensure seamless communication with team members and stakeholders.
  • Update subcontractor databases and review accounting reports to ensure accuracy and compliance.
  • Book accommodation and travel for team members, ensuring efficient and cost-effective arrangements.
  • Coordinate new starter setup, greet office visitors, and provide exceptional customer service.
  • Assist with the printing of promotional materials, maintaining a high level of quality and attention to detail.
  • Organize meetings and events, including arranging catering, to ensure smooth execution and a positive experience for attendees.
  • Maintain office supplies, cleanliness, and adhere to safety standards, ensuring a safe and healthy work environment.
Requirements
  • Previous experience in an administrative support role, preferably in a similar industry or sector.
  • Proficiency in Microsoft Office suite, with experience with Xero being a plus.
  • Strong attention to detail, with the ability to work quickly and accurately in a fast-paced environment.
  • Excellent verbal and written communication skills, with the ability to build strong relationships with team members and stakeholders.
  • A proactive attitude, with strong organizational and multitasking abilities, to ensure seamless execution of tasks and projects.
  • Polite and professional phone manner, with the ability to handle customer inquiries and concerns.
  • A valid driver's license, with the ability to travel to various locations as required.
Why Join Us?
  • Be part of a purpose-driven organization committed to enhancing biodiversity and supporting Australia's carbon reduction goals.
  • Work in a flexible, casual role with the potential for varying hours each week, depending on business needs.
  • Competitive hourly rate and the opportunity to work with a passionate, supportive team.

If you're looking to contribute to a greener future and are an organized, detail-oriented professional, we'd love to hear from you. Apply today to join a team making a real difference in environmental sustainability.

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