Corporate Secretarial Service Specialist

1 week ago

Sydney, New South Wales, Australia beBeeCompliance Full time $80,000 - $100,000
Job Overview

This is a contract position covering maternity leave. The Assistant Manager shall oversee and coordinate company secretarial services, ensuring quality of work and running board meetings.

The Assistant Manager will work closely with the team on daily activities for all company secretarial matters, including company formation, governance structures, statutory filings, and compliance related tasks.

Main Responsibilities:
  • Manage company registers, prepare and lodge ASIC forms, draft resolutions, and ensure compliance with corporate governance standards.
  • Coordinate and lodge forms with ASIC for changes of company details, ensuring timely and accurate submissions.
  • Prepare meeting packs for board meetings and committees, ensuring consistency, clarity, and high-quality materials.
  • Provide exceptional client service by addressing inquiries promptly and professionally.
  • Oversee requested tasks and be responsible for a portfolio of clients, handling various company secretarial duties, including incorporation, deregistration, preparation of minutes, resolutions, and attending client meetings.
  • Update and maintain statutory filings and corporate records.
  • Handle non-statutory matters such as due diligence, opening bank accounts, etc.
Key Compliance Requirements:
  • Gather KYC documents for internal onboarding processes and periodic reviews.
  • Assist in periodic compliance review of companies and trusts, ensuring adherence to relevant frameworks and regulatory requirements.
  • Monitor new client setups and transactions.
  • Report progress of internal compliance obligations to local/group compliance regularly.
  • Ensure up-to-date legal and regulatory standards compliance.
Team Leadership:
  • Supervise, guide, and support the team to deliver professional company secretarial services.
  • Enhance team practical skills in company secretarial.
  • Provide technical training and share knowledge with team members.

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