Senior Business Operations Coordinator

1 week ago

Sydney, New South Wales, Australia beBeeStrategic Full time $90,000 - $120,000

As an Executive Business Manager, you will have the opportunity to support senior leaders in a dynamic and entrepreneurial environment. Your day-to-day executive support and diary management will be crucial, ensuring efficient functional operations and driving continuous improvement.

**Key Responsibilities:**

  • Work closely with the business support team to ensure effective coverage for key administrative activities, including office management, operations, and facilities duties.
  • Provide proactive and discreet support to senior leaders, responding to enquiries from board members with maturity, diplomacy, and judgment.
  • Assist the company secretary with meeting preparation, travel arrangements, administration requirements, minute taking, and maintaining meeting records.
  • Support the assembly, circulation, and notification of board and AGM papers, including communication with the executive team and setting deadlines.
  • Collaborate with the CEO to implement post-board session actions and manage resolutions.
  • Coordinate and facilitate communication between the board, CEO, and executive directors, as well as other tasks to ensure good governance.
  • Prepare agendas and minutes for internal and external meetings convened or attended by the CEO.
  • Process invoices and credit card expenses for senior leaders.
  • Support key events and conferences, including venue booking, catering, and on-ground logistics.
  • Manage incoming and outgoing communications within the CEO's office, liaising on behalf of the CEO when required.
  • Engage with stakeholders, building relationships with diverse groups internally and externally.
  • Initiate and lead projects to improve systems and processes.

**Requirements:**

  • Proven executive support experience at a senior level.
  • Ability to work in a fast-paced and dynamic environment.
  • Strong organizational skills, prioritizing multiple tasks with attention to detail.
  • Excellent relationship-building skills across all levels.
  • Discretion and confidentiality when handling sensitive information.
  • Forward-thinking and solution-oriented.
  • Willingness to perform administrative tasks if required.

Applicants will need to provide evidence of their eligibility to work in Australia and undergo police and basic credit checks as a condition of employment.

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