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Operational Efficiency Specialist

2 weeks ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $60,000 - $90,000
Administrative Coordinator

We are seeking a skilled Administrative Coordinator to join our team. This role will be the driving force behind our operational efficiency, handling administrative coordination, financial procedures, team support, and client communications.

Key Responsibilities:

  • Oversee daily administrative operations of the office, ensuring smooth workflow
  • Coordinate communication between field crews, clients, suppliers, and management
  • Manage telephone, email, and in-person enquiries with professionalism and timeliness
  • Handle scheduling and logistical support for projects, deliveries, and site communications
  • Maintain and organize documentation, including quotes, invoices, permits, and job-site records
  • Assist in financial administration, invoice generation, expense tracking, and basic bookkeeping
  • Support HR-related tasks, such as onboarding new staff, timesheet collection, and leave management
  • Monitor office supplies and place orders to ensure continuous availability of essentials
  • Implement and maintain efficient office systems and processes to streamline operations

Requirements:

  • Min 1 year experience in an Administrative Coordinator or similar role. Construction industry experience preferred
  • Strong organisational skills with the ability to multitask and prioritise in a dynamic environment
  • Excellent communication skill both verbal and written with a customer-focused approach
  • Proficiency in Microsoft Office Suite, email systems, and basic bookkeeping/accounting software
  • Good understanding of financial processes and ability to assist with invoicing and expenses
  • Familiarity with construction project workflows and documentation is a plus
  • Attentive to detail, with a problem-solving mindset and proactive work attitude
  • Ability to work independently and collaboratively with minimal supervision
  • Friendly, approachable demeanor with strong interpersonal skills
  • Commitment to contributing to a supportive and efficient team culture