Dedicated Receptionist

7 days ago

Perth, Western Australia Mills Recruitment Full time
About This Role

This is a fantastic opportunity to work for a leading West Australian family law firm that has established a strong reputation in the legal industry. The firm has recently expanded its business and relocated to new CBD offices.

The Role

Job Summary

We are seeking an experienced and professional Receptionist to join our team. The successful candidate will be responsible for presenting a professional front-of-house face to all clients and other visitors, handling incoming telephone calls, managing appointments, and maintaining a clean and tidy reception area.

Main Responsibilities
  1. Handle incoming telephone calls and direct callers as necessary.
  2. Take accurate and detailed messages from incoming callers and pass them on as required by email.
  3. Make new appointments and manage existing appointments in calendars using Microsoft Outlook.
  4. Maintain a general overview of all lawyers' calendars.
  5. Answer queries and provide information to callers relating to the firm's services and fees.
  6. Meet and greet clients and others who visit the office.
  7. Ensure the reception desk is always attended.
  8. Provide clients with appropriate documentation and information during initial consultations.
  9. Receive monies from clients and hand them over to the Practice Manager with details.
  10. Process EFTPOS transactions for clients either in person or over the phone.
  11. Open files in FilePro as necessary.
  12. Maintain a clean and tidy reception area.
  13. Collect mail from the West Perth PO box and distribute it accordingly.
  14. Update FilePro contacts to ensure files have all necessary contacts and information.
  15. Support Paralegals as required.
  16. Maintain the dishwasher and assist with morning and end-of-day cleaning.
  17. Create weekly FIC and IC spreadsheets for the Practice Manager.
  18. Send the Family Court Daily Cause List email to the team each day.
  19. Assist with weekly legal training sessions.
  20. Scan and save solicitors' handwritten FIC and IC notes into FilePro.
  21. Assist with Coles kitchen orders and unpacking when delivered.
  22. Help with Ms Maud catering for staff functions and client mediations.
  23. Check upcoming hearings and incoming documents on the eCourts portal and advise Paralegals accordingly.
Desirable Skills and Qualifications
  • Punctuality.
  • Excellent customer service and communication skills.
  • A well-developed telephone manner.
  • Accurate word processing when required.
  • Accurate data entry in FilePro.
  • Excellent attention to detail.
Requirements
  1. Successful completion of Year 12 or equivalent.
  2. Well-groomed and well-spoken.
  3. Experience using Microsoft Suite, Outlook, and the internet.

We estimate this role to pay approximately $60,000 - $70,000 per annum based on the location and industry standards.

  • Healthcare Receptionist Coordinator

    2 weeks ago

    Perth, Western Australia Talent International Full time

    At Talent International, we are seeking a professional and customer-focused Healthcare Receptionist to join our dedicated team. This role is essential in creating a welcoming atmosphere for all visitors and users of the facility.About the Role:This position involves greeting and assisting all facility visitors, addressing enquiries promptly and...

  • Corporate Receptionist

    2 weeks ago

    Perth, Western Australia Linkforce Full time

    Linkforce is a leading integrated maintenance, engineering and project services delivery business with a strong presence nationwide. Founded in 2007, we started with a small crew of shutdown specialists and have since grown to an operational workforce of over 2,800 personnel.About the RoleThis is an exciting opportunity to join our Operations team as a...

  • Medical Office Coordinator

    6 days ago

    Perth, Western Australia Qscan Radiologic Clinics Full time

    About the OpportunityWe are seeking a skilled Medical Receptionist to join our team on a Full Time Permanent basis at Envision Wembley.As a Medical Receptionist, you will be the first point of contact for patients, handling face-to-face and phone registrations, bookings, triage, and queries. You will manage payments, issue receipts, and handle billing and...

  • Medical Office Coordinator

    3 weeks ago

    Perth, Western Australia Qscan Radiologic Clinics Full time

    **Excellent Opportunity at Qscan Group**We are seeking a dedicated and organized Medical Receptionist to join our Envision Wembley team on a Full Time Permanent basis.As a Medical Receptionist, you will be the first point of contact for patients, handling face-to-face and phone registrations, bookings, triage, and queries. You will also manage payments,...

  • Medical Office Coordinator

    1 month ago

    Perth, Western Australia Qscan Radiologic Clinics Full time

    About the OpportunityWe are seeking a highly organized and detail-oriented Medical Receptionist to join our Midland team on a full-time basis.As a Medical Receptionist, you will be the first point of contact for patients, handling face-to-face and phone registrations, bookings, triage, and queries. You will also manage payments, issue receipts, and handle...

  • Front Desk Coordinator

    3 weeks ago

    Perth, Western Australia Ziksu Full time

    Job Title: Receptionist / AdminJob Summary: We are seeking an experienced and dedicated Receptionist / Admin to join our team at Ziksu.Key Responsibilities:Provide quality customer service to all internal and external customers.Communicate effectively and model integrity and respect in all interactions.Handle and/or redirect queries and complaints via phone,...

  • Strata Portfolio Manager

    1 month ago

    Perth, Western Australia Gough Recruitment AU Full time

    Strata Manager OpportunityWe are seeking an experienced Strata Manager to oversee the management of a well-established boutique portfolio. As a key member of our team, you will be responsible for managing approximately 500 lots, with minimal travel required due to the properties' proximity to our office.The ideal candidate will have previous strata...

  • Medical Front Office Coordinator

    1 week ago

    Perth, Western Australia Qscan Radiologic Clinics Full time

    We are seeking a dedicated Medical Receptionist to join our Envision Wembley team on a Full Time Permanent basis.This is an excellent opportunity for someone who is organised, detail-oriented, and loves providing exceptional customer service. As a Medical Receptionist, you will be the first point of contact for patients, handling face-to-face and phone...

  • Healthcare Coordinator

    1 week ago

    Perth, Western Australia Qscan Radiologic Clinics Full time

    About the Opportunity">We are currently seeking a dedicated Medical Receptionist to join our Envision Wembley team on a Full Time Permanent basis.">Key Responsibilities:">Be the first point of contact for patients, handling face-to-face and phone registrations, bookings, triage, and queries.Manage payments, issue receipts, and handle billing and...

  • Medical Office Coordinator

    4 weeks ago

    Perth, Western Australia Programmed Full time

    At PERSOLKELLY, we're dedicated to connecting talented individuals with exciting career opportunities. We're currently seeking a skilled Medical Receptionist to join our client's team in a permanent capacity. This is a fantastic opportunity for someone who is eager to learn, driven, and passionate about delivering exceptional customer service.Key...

  • Medical Office Administrator

    10 hours ago

    Perth, Western Australia Qscan Radiologic Clinics Full time

    We are seeking a highly organized and detail-oriented Medical Receptionist to join our team at Envision Wembley.About the OpportunityThis is a Full Time Permanent position, Monday to Friday, 8am- 5pm. We offer flexible work arrangements to suit your lifestyle and promote work-life balance.You will be responsible for:Managing patient registrations, bookings,...

  • Administrative Support Specialist

    4 weeks ago

    Perth, Western Australia ILSC Education Group Full time

    **Job Title:** Receptionist/Administration Assistant**Job Summary:**We are seeking a dedicated and organized Receptionist/Administration Assistant to join our team at ILSC Education Group in Perth. As a key member of our support team, you will be responsible for providing exceptional customer service, handling administrative tasks, and contributing to the...

  • Administrative Support Officer

    2 weeks ago

    Perth, Western Australia Chandler Macleod Full time

    ["About Our Team:Chandler Macleod is seeking a dedicated and personable Receptionist to provide exceptional support to our legal staff.This role is pivotal in maintaining a smooth workflow in the office, ensuring clients receive top-notch service from the moment they walk through the doors.Key Responsibilities:Greet and Assist Clients: Provide a warm welcome...

  • Administrative Coordinator

    1 month ago

    Perth, Western Australia Velocity Truck Centres Full time

    About the RoleWe are seeking a highly organized and detail-oriented Receptionist to join our team at Velocity Truck Centres Australia. As a key member of our organization, you will play a pivotal role in ensuring seamless operations and delivering exceptional customer service in the fast-paced transport industry.The ideal candidate will have a proven track...

  • Strata Portfolio Specialist

    4 weeks ago

    Perth, Western Australia Gough Recruitment AU Full time

    Job SummaryThis role is for an experienced Strata Manager to oversee the management of a well-established boutique portfolio. The successful candidate will have previous experience in strata management, ideally 2+ years, and be knowledgeable in Stratafy software.Key ResponsibilitiesManage approximately 500 lots.Properties are relatively local to the office...

  • General Practitioner Opportunity in Busy Health Precinct

    4 weeks ago

    Perth, Western Australia JPS Medical Recruitment Full time

    We are actively seeking a dedicated General Practitioner to join our busy practice in Midland WA.About Our PracticeLocated within an iconic building and bustling health precinct, our practice offers a dynamic and supportive work environment.With a team of experienced nurses and receptionists, we provide an excellent support network for our GPs to deliver...

  • Administrative Support Specialist

    3 weeks ago

    Perth, Western Australia Longreach Recruitment Full time

    The Longreach Recruitment team is dedicated to providing exceptional service to our clients.We are seeking a skilled and proactive Receptionist/Office Administrator to join our team, assisting across all departments, managing reception tasks, incoming calls, emails, and diary management, while delivering outstanding customer service to clients.Key...

  • General Practitioner Opportunity in Busy Health Precinct

    1 month ago

    Perth, Western Australia JPS Medical Recruitment Full time

    General Practitioner Opportunity in Busy Health PrecinctLocated within an iconic building and a thriving health precinct in Midland, WA, this busy practice is actively seeking a dedicated general practitioner to join their team. The practice offers an excellent working environment, supported by a team of nurses and receptionists. With a patient load between...

  • General Practitioner Opportunity in Busy Midland WA Practice

    4 weeks ago

    Perth, Western Australia JPS Medical Recruitment Full time

    Join a Thriving Healthcare Team in Midland WA About the OpportunityLocated in an iconic building and bustling health precinct in Midland WA, this dynamic practice seeks a dedicated general practitioner to join their team. As a busy practice with a strong focus on patient care, we offer a supportive environment with a team of experienced nurses and...

  • Healthcare Administration Professional

    2 weeks ago

    Perth, Western Australia Sonic HealthPlus Full time

    About the RoleWe are seeking a dedicated and organized individual to fill the position of Clinic Administration Officer at our Perth CBD Clinic in Western Australia.Job SummaryThis full-time permanent role, working 38 hours a week, involves managing various tasks and customer demands under the supervision of the Practice Manager.Duties and...