Administrative Support Specialist

2 months ago

Perth, Western Australia RSM Full time

RSM offers a dynamic and supportive work environment that fosters growth and development. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities:

  • Provide administrative support to our team, including preparing and formatting documents, creating diagrams, and scheduling meetings.
  • Manage our billing system, including preparing bills, creating new staff profiles, and inputting hourly charge rates.
  • Coordinate client vendor set up, including preparing vendor set up forms and annual updates.
  • Process partner expenses and facilitate the completion and collation of police clearances for the team.
  • Support the set up and conduct of RSM-specific marketing events and manage our Customer Relationship Management (CRM) system.
  • Provide training and support to new team members, including buddies, IT coordination, and training on critical systems.
  • Arrange team social functions and provide informal training to staff on key applications.

Other duties may include:

  • Supporting the Perth Office Managing Partner and monitoring partner in-boxes when on annual leave.
  • Supporting staff with desk booking systems and other administrative duties as required.

Essential Skills:

  • Strong verbal and written communication skills.
  • Strong organisational skills and ability to multi-task.
  • Technical confidence on a PC and using web-based applications.
  • Ability to work autonomously and as part of a team.

Desirable Qualifications:

  • Certificate in Business Administration or equivalent.
  • Advanced Microsoft Office packages.

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