Senior Document Records Manager

2 weeks ago

Sydney, New South Wales, Australia beBeeDocumentManagement Full time $98,765 - $123,456

Job Summary

We are seeking an experienced Document Management Specialist to lead our document / record management program.

  • Support the setup and maintenance of the Electronic Content Management System (ECMS) based on project needs, to register, control, distribute, transmit, file, and archive project records for a team.
  • Assist in the planning of the scope of document/records management work, establish priorities, and train personnel to perform their assigned duties for project.
  • Support the development of and implementation of the records retention and turnover plans.
  • Support quality assurance audits, internal technical reviews, client reviews, and external audits.
  • Manage project access to the ECMS by creating accounts and inviting users to the ECMS, perform associated tasks with ECMS administration, and train others in these tasks.
  • Ensure supplier and customer documentation is processed within established schedule standards.
  • Prepare routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities.

Requirements

  • Must have a minimum of 5 years project-based experience managing a document/records management program with focus on configuration of the ECMS, work processes, and coordination of project workflow with other entities.
  • Must have a minimum of 3 years in a supervisory or leadership role managing a document/records program team.
  • At least 2-years' practical advanced experience using Aconex.

Key Skills

  • Intermediate to advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word.
  • Able to organize and prioritize assigned document management tasks.
  • Strong interpersonal and customer service skills.
  • Ability to work flexibly and collaboratively across all levels of the organization.

This role plays a vital part in supporting infrastructure projects that transform communities and enable growth. The successful candidate will be responsible for managing the document/record management program, ensuring that project records are properly maintained, and facilitating collaboration across teams.

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