Administration Support Coordinator

2 days ago

Melbourne, Victoria, Australia beBeeFacilities Full time
About This Opportunity">

This position involves overseeing administrative duties and ensuring the seamless operation of facilities. You will be responsible for managing billing administration, verifying invoices, and maintaining financial processes with suppliers.

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Additionally, you will coordinate office moves, including physical relocation, equipment transfers, and database management. You will also administer workplace security, including visitor management, contractor verification, and incident reporting.

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You will maintain premises in excellent working condition through regular floor walks, minor repairs, and maintenance coordination. You will monitor and manage stationery inventory, utility rooms, and communal areas.

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Key Responsibilities:

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  • ">
  • Oversee billing administration and verify invoices">
  • Coordinate office moves, including physical relocation and equipment transfers">
  • Administer workplace security, including visitor management and contractor verification">
  • Maintain premises in excellent working condition through regular floor walks and minor repairs">
  • Monitor and manage stationery inventory, utility rooms, and communal areas">
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Skill Requirements:

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  • ">
  • A self-motivated professional with excellent interpersonal and communication skills">
  • Demonstrated ability to manage complex operational matters and prioritize effectively">
  • Professional, proactive approach to customer service">
  • Ability to interact confidently at all levels from CEO to contractors">
  • Strong adaptability to changing situations and willingness to learn new workorder IT systems">
  • Proficiency in Microsoft Office products">
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Benefits:

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We offer a supportive work environment that values diversity and inclusion. As an organization, we are committed to equal opportunity and building an inclusive workplace.

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We believe in providing opportunities for growth and development. We encourage our employees to take ownership of their careers and strive for excellence in their roles.

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About Us:

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We are a leading global provider of real estate and investment management services. We take our responsibility to protect personal information seriously and endeavor to keep it secure.

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Our goal is to deliver exceptional results and exceed client expectations. We strive to build strong relationships with our clients and partners and foster a culture of trust and collaboration.

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