Administrative Support Specialist
12 hours ago
We are seeking a skilled Administrative Support Specialist to join our team. This role will be responsible for providing administrative support to our lawyers and staff, ensuring the smooth operation of our office.
The ideal candidate will have excellent organisational skills, with the ability to prioritise tasks and manage multiple projects simultaneously. They will also have strong communication skills, with the ability to build relationships with colleagues and clients at all levels.
- Develop strong working relationships with key contacts internally and externally
- Manage diaries and organise fee earners
- Produce and amend documents in Microsoft Office Suite
- Make travel arrangements and coordinate meetings
- Process monthly client billing
- Reconcile corporate expenses
- Manage high-volume files, including opening, closing, and electronic filing
- Buid and maintain client portfolios and report on them
- Update client databases and key contact information
Requirements:
- Excellent prioritisation and organisational skills
- High level of accuracy and attention to detail
- A proactive and flexible attitude with high initiative
- Clear and confident communication at all levels
- Previous experience in the legal industry or professional services environment
- Significant experience using file management software (iManage) and account management software (Elite)
- Advanced MS Word skills, including document creation and presentation
- Familiarity with PEXA and LRS websites for settlements
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