Executive Assistant to the CEO and Board Chair

10 hours ago


East Melbourne, Victoria, Australia VMCH Full time
About the Role

This is a senior position within our organisation, reporting directly to both the CEO and Board Chair. The successful candidate will be responsible for providing administrative support to the CEO and Board, as well as maintaining accurate records and ensuring compliance with regulatory requirements.

Key Responsibilities:
  • Conduct annual board reviews and organise off-site forums
  • Set up and attend all board meetings, subcommittee meetings, and advisory meetings
  • Prepare and distribute timely and accurate board minutes
  • Promptly distribute board papers
  • Coordinate logistics for board retreats and planning days
  • Proofread and format reports
  • Provide briefing notes to the CEO and Chair
  • Support the orientation of new board members
Requirements

We are seeking an exceptional professional with a proven track record in executive administration and company secretarial roles. Key qualities include outstanding communication and interpersonal skills, high organisational abilities, and attention to detail.

The ideal candidate will possess excellent written communication and analytical skills, with the ability to think critically and provide solutions.

Why Choose Us

At VMCH, we offer a supportive work environment with opportunities for professional development and career progression. Our benefits package includes a competitive salary, flexible working arrangements, and access to employee assistance programs.

We value diversity and encourage applications from candidates with diverse backgrounds and abilities.



  • East Melbourne, Victoria, Australia VMCH Full time

    About the RoleWe are seeking a highly skilled Senior Executive Secretary to join our team in East Melbourne.Reporting to both the CEO and Board Chair, you will work closely with the Board Chair EA, Executive Officer and CEO. This is a senior role within the organisation, responsible for conducting annual Board reviews and organising Board off-site forums.You...


  • Melbourne, Victoria, Australia Fernlea House Full time

    Fernlea Community Care, a Melbourne-based organisation delivering support services to people with life-limiting illnesses, seeks a Strategic Leadership Board Member. With a focus on expanding services, the organisation is looking for a President to drive growth and strengthen the Board.About Fernlea HouseWe provide respite care at our centres in Emerald and...


  • Melbourne, Victoria, Australia CS Executive Group Full time

    About the RoleThis is a full-time position for an Executive Assistant to the Chief Executive Officer located in Sydney. The successful candidate will provide high-level executive support to the CEO, including strategic schedule management to optimize the CEO's focus on critical tasks.You will support the CEO in managing relationships with key internal and...


  • Melbourne, Victoria, Australia CS Executive Group Full time

    About the RoleThis is a full-time position for an Executive Assistant to the Chief Executive Officer located in Sydney. The successful candidate will provide high-level executive support to the CEO, including strategic schedule management to optimize the CEO's focus on critical tasks.The role supports the CEO in managing relationships with key internal and...


  • Melbourne, Victoria, Australia Nexist Full time

    Executive Assistant OpportunityNexist is seeking a highly skilled and experienced Executive Assistant to provide top-tier support to our CEO. As a key member of our team, you will be responsible for executing day-to-day activities, managing administrative tasks, and contributing to special projects.Key ResponsibilitiesManage the CEO's inbox and calendarAct...


  • Melbourne, Victoria, Australia Nexist Full time

    About the RoleWe are seeking a highly skilled and experienced administrative professional to join our team as an Executive Assistant to our CEO. As a key member of our support staff, you will be responsible for providing exceptional administrative support to our CEO, ensuring the smooth operation of our business.Key ResponsibilitiesManage the CEO's inbox and...


  • Melbourne, Victoria, Australia Roy Morgan Research Full time

    About Roy Morgan ResearchRoy Morgan Research is a leading market research and data company in Australia, renowned for its reliable and accurate data insights. With a rich history dating back to 1941, we continue to innovate and provide valuable information to top Australian and international companies.The RoleWe are seeking an experienced Executive Assistant...


  • Melbourne, Victoria, Australia Roy Morgan Research Full time

    About Roy Morgan ResearchRoy Morgan Research is a leading market research and data company in Australia, renowned for its reliable and accurate data insights. With a rich history dating back to 1941, we continue to innovate and provide valuable information to top Australian and international companies.Our CEO has been at the helm for 20 years, and we are...


  • Melbourne, Victoria, Australia Dean & Ling Executive Full time

    Executive Board Member OpportunityNorthern Health Foundation is seeking a skilled Executive Board Member to contribute to its mission of raising funds for medical equipment, training, and research.The OpportunityThe Board of Northern Health Foundation is looking for individuals with expertise in Social Impact, Philanthropy, and Community Relations, Business...


  • Melbourne, Victoria, Australia Roy Morgan Research Full time

    About Roy Morgan ResearchRoy Morgan Research is a leading market research and data company in Australia, renowned for its reliable and accurate data insights. With a rich history dating back to 1941, we continue to innovate and provide valuable information to top Australian and international companies.The RoleWe are seeking an experienced Executive Assistant...


  • Melbourne, Victoria, Australia City of Whittlesea Full time

    About the RoleThe City of Whittlesea is seeking a highly skilled and experienced Executive Assistant to provide support to the CEO and Executive Manager Office of Council CEO. This is a fantastic opportunity to join a dynamic and growing organization and make a real difference in the community.The successful candidate will have extensive experience in an...

  • Executive Assistant

    3 weeks ago


    Melbourne, Victoria, Australia Charterhouse Full time

    About the Role:We are seeking a highly skilled and experienced Executive Assistant to provide high-level support to our CEO. This is a unique opportunity to work in a dynamic and supportive environment, partnering with internal and external stakeholders to drive business outcomes.Key Responsibilities:Provide executive and secretariat support directly to the...


  • Melbourne, Victoria, Australia CS Executive Group Full time

    About the RoleThis is a full-time position for an Executive Assistant to the Chief Executive Officer located in Sydney. The successful candidate will provide high-level executive support to the CEO, including strategic schedule management to optimize the CEO's focus on critical tasks.The role supports the CEO in managing relationships with key internal and...


  • South Melbourne, Victoria, Australia Mushroom Group Full time

    Job Title: Executive Assistant to CEO - Music IndustryAustralia's leading concert promoter, Frontier Touring, is seeking a highly skilled and experienced Executive Assistant to support our CEO in a dynamic and fast-paced environment.Key Responsibilities:Diary Management: Coordinating and scheduling meetings, appointments, and travel arrangementsTravel...


  • South Melbourne, Victoria, Australia MacKillop Family Services Full time

    Key ResponsibilitiesThe Governance Support Officer will provide high-level, quality, and confidential administrative governance support to the Office of the CEO and Company Secretary at MacKillop Family Services. This role is based at our South Melbourne office and reports to the Manager Office of the CEO.Key Result AreasThe successful candidate will:Provide...


  • Melbourne, Victoria, Australia Dean & Ling Executive Full time

    The Dean & Ling Executive Board of Directors is seeking an exceptional individual to join our team in a governance and philanthropy expert role.About Northern Health FoundationNorthern Health Foundation is the philanthropic arm of Northern Health, dedicated to raising funds for medical equipment, training, and research. Our mission is to invest in the...


  • Melbourne, Victoria, Australia SMAART Recruitment Full time

    We are seeking an experienced Executive Assistant to join our team in West Melbourne. Our client is a rapidly growing company in the Caravan industry, providing beneficial programs and services to its members. Key Responsibilities: Administration support and office management Assist the CEO with calendar and inbox management and meeting minutes Travel to...


  • Melbourne, Victoria, Australia Dean & Ling Executive Full time

    Dean & Ling Executive is seeking a highly skilled and experienced individual to join our Board of Directors. As a key member of our team, you will play a vital role in shaping the strategic direction of our organization and contributing to our mission of raising funds for medical equipment, training, and research.The ideal candidate will have a strong...


  • Melbourne, Victoria, Australia Monash IVF Group Full time

    About Monash IVF GroupAt Monash IVF Group, we're committed to changing the way society thinks and acts in relation to fertility. Our mission is to empower individuals and make a real difference in the world of reproductive care.Our CultureWe value each and every one of our employees and strive to create an inclusive, supportive, and valued work environment....


  • Melbourne, Victoria, Australia Monash IVF Group Full time

    About Monash IVF GroupAt Monash IVF Group, we're committed to changing the way society thinks and acts in relation to fertility. Our mission is to empower individuals and make a real difference in the world of reproductive care.Our CultureWe value each and every one of our employees and strive to create an inclusive, supportive, and valued work environment....