Operations Management Specialist

3 days ago

Adelaide, South Australia beBeeOperations Full time $70,000 - $100,000

About Operations Coordinator Role

This full-time, permanent position is a key part of the Operations Department team, reporting to the General Manager, Operations. Responsibilities include:

  • End of month AR project invoicing using simPRO
  • Management and setup of multiple online client portals using Ventia, Ariba and Sitepass
  • Assist Department Managers and Project Managers with project coordination, scheduling, administration and document preparation
  • Assist with quality improvement projects, such as implementing software solutions to help streamline internal processes
  • Manage the Operations Assistant, including timesheet approvals, quarterly catchups and providing support as needed.
  • Responsible for Operations Department meetings, scheduling, creating and distributing agendas, taking and distributing minutes, updating task lists and acting as required.
  • Liaise with clients regarding invoicing, contracts, upcoming and current projects.
  • Update and maintain relevant department procedures and documentation as needed
  • Manage multiple internal registers
  • Involvement in the HSEQ Department, assisting with onsite and office safety processes and documentation.
  • Assist with Operations Department new employee onboarding
  • Backup for multiple roles within the Operations Department
  • Assist with incoming telephone calls
  • General office administration

Requirements and Qualifications

To be successful in this role, you will:

  • Have demonstrated experience performing in a similar role, including people management
  • Have experience dealing with managers and broad team dynamics
  • Have high attention to detail, exceptional multitasking skills, ability to work independently and prioritise to meet deadlines
  • Be able to coordinate internal and external stakeholders
  • Have high proficiency in Windows 10 and Microsoft Office 365, intermediate Excel skills
  • Have exceptional interpersonal and communication skills, strong sense of self awareness and EQ
  • Be a problem solver who uses initiative and judgement to identify and execute priorities
  • Have a strong work ethic, reliability and high standards
  • Be a team player who can also work autonomously
  • Have excellent telephone manner and customer service abilities

Benefits and Culture

We offer:

  • Competitive salary
  • Great team culture
  • Positive social atmosphere and social events
  • Paid parental leave
  • Discounts to corporate partners
  • Paid study assistance and leave
  • Free coffee and amenities

Our Values

We live by the following values:

  • Step Up - Be accountable and take ownership
  • Do the Right Thing - Act with trust and integrity
  • Care More - Be respectful and safe
  • Play as a Team - Work together and be proud

How To Apply

Please include your current resume and a cover letter which addresses the above selection criteria.

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