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Secretariat Officer

2 months ago

Parramatta, New South Wales, Australia Parramatta City Council Full time
About the Role

We are seeking a highly skilled and experienced Secretariat Officer to join our team at Parramatta City Council. As a key member of our Council Services team, you will be responsible for providing high-quality business support services to our Council meetings, committees, and Councillors.

Key Responsibilities:
  • Provide support to the Coordinator, Secretariat Services in preparing and coordinating Council meetings, including minute taking and drafting motions and reports.
  • Attend Council meetings, Committee meetings, and Councillor workshops/briefings to support these meetings.
  • Draft and finalize reports, motions, and other documents on behalf of the Lord Mayor, Councillors, and CEO.
  • Coordinate and deliver training to Council staff on business papers, report writing, secretariat functions, and systems.
  • Maintain accurate records, including the Council Resolution Register and Councillor Workshop/Briefing Actions Register.
  • Conduct final reviews of proofreading and formatting Council and Committee reports prior to CEO review and finalization.
  • Support Council staff with queries related to Council's business paper process and system.
About You:
  • Degree qualification in business administration or other relevant discipline, or equivalent experience.
  • 4 years' experience in a sensitive and demanding working environment.
  • Strong understanding of Council meeting practices and procedures.
  • Demonstrated expertise in influencing to manage demanding stakeholders.
  • Experience supporting Council meetings, Committee meetings, or Board meetings.
  • Experience in working with clients, management, and staff at all levels to prioritize and resolve sensitive and complex matters.
  • Ability to manage sensitive and confidential matters, utilizing discretion, tact, and diplomacy.
  • Strong verbal and written communication skills with strong attention to detail to review and edit reports.
  • Proven ability to work with initiative and versatility on a wide range of matters.
What's on Offer

We are offering an attractive remuneration package from $109,727 to $120,809 plus 11.5% superannuation. In addition, we offer excellent employee benefits, including flexible work arrangements, 14 weeks paid parental leave, access to Long Service Leave after 5 years, and more.