Secretariat Officer

2 months ago

Parramatta, Australia Parramatta City Council Full time

**About the Role**

As the Secretariat Officer you will be responsible for the provision of specialist secretariat services for Council. This role provides an integral service to Council ensuring the functions of Council operate in accordance with relevant legislation. The Secretariat Officer will be responsible for maintaining accurate records, where stakeholders have a strong interest and influence in these matters.

Additionally, the position is responsible for coordinating Business Support functions, across all Directorates, relating to the Council Registers and actions owned by the Executive Team.

Due to the nature of this role, additional flexibility will be required for office attendance that may be higher than the standard requirements across Council. Attendance at Council meetings outside of core working hours will be required.

**Key Responsibilities**:

- Provide support to the Coordinator, Secretariat Services in providing a high-quality business support services for Council meetings.
- Attend Council meetings, Committee meetings, Councillor workshops / briefings to support these meetings, including minute taking.
- Draft Motions and reports on behalf of the Lord Mayor, Councillors and CEO
- Coordinate, plan, and deliver training to Council staff on business papers, report writing, secretariat functions, and systems
- Maintain Council Resolution Register and Councillor Workshop/Briefing Actions Register
- Conduct final reviews of proof reading and formatting Council and Committee reports prior to CEO review and finalisation.
- Support Council staff with queries related to Council’s business paper process and system.

**About You**:

- Degree qualification in business administration or other relevant discipline, or equivalent experience.
- 4 years’ experience in a sensitive and demanding working environment.
- Strong understanding of Council meeting practices and procedures.
- Demonstrated expertise in influencing to manage demanding stakeholders
- Experience supporting Council meetings, Committee meetings or Board meetings
- Experience in working with clients, management and staff at all levels, to prioritise and resolve sensitive and complex matters which may cause conflict.
- Ability to manage sensitive and confidential matters, utilising discretion, tact and diplomacy.
- Strong verbal and written communication skills with strong attention to detail to review and edit reports.
- Proven ability to work with initiative and versatility on a wide range of matters.

**What’s on offer**

We are offering an attractive remuneration from $109,727 to 120,809 plus 11.5% superannuation.

In addition, City of Parramatta also offer excellent employee benefits which include:

- A range of flexible work arrangements including hybrid WFH arrangements.
- 14 weeks paid parental leave
- Access to Long Service Leave after 5 years
- Central Parramatta location (Public transport at our door, discounted parking)
- Significant leave benefits (flexi-time, 3 additional leave days at Christmas, 15 days sick/personal leave, 2 days health and wellbeing leave per year)
- Learning and development opportunitiesHealth and Wellbeing programs (Fitness Passport, flu shots, etc.)
- **Want to know more?**

Further information regarding the requirements of this role can be found in the attached Position Description.
This role requires a strong onsite presence to ensure operational excellence and high-quality service delivery.

**How to apply**

Applications close 4pm, 6th October 2024 and will not be accepted through any other medium.

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