Administrative Assistant

1 week ago

Wollongong City Council, Australia beBeeAdministrative Full time $55 - $60

Capable Kids South Coast is hiring an Administrative Assistant to join their team. This part-time role in Port Kembla, NSW offers flexibility and a supportive work environment.

  • The ideal candidate will be available to work Monday to Friday mornings and afternoons.
  • No experience is required for this position but excellent communication and time management skills are essential.

Key Responsibilities:

Client Support & Scheduling
  • Answer phone calls, emails, and texts in a friendly and professional manner.
  • Manage and update daily appointment schedules ensuring seamless communication with clients and staff.
  • Send out appointment reminders, intake forms, and reports in a timely and accurate manner.
  • Maintain accurate client records for future reference.
  • Follow up on waitlists and expired NDIS plans to ensure continuity of care.
  • Process invoices and payments efficiently and effectively.
Office Administration
  • Scan, file, and shred documents securely and confidentially.
  • Order and restock office supplies as needed to maintain a tidy and organized workspace.
  • Keep the front office, waiting area, and shared spaces clean and organized to provide a welcoming environment for clients.
  • Assist in maintaining other moving parts of the clinic, ensuring it runs smoothly and efficiently.
Additional Tasks
  • Review therapy reports for formatting before sending to clients or other stakeholders.
  • Help prepare therapy resources such as laminating and photocopying materials as needed.
Requirements:
  • Excellent communication and time management skills.
  • Ability to work independently and juggle multiple tasks effectively.
  • Comfortable using business software, preferably Nookal, but not essential.
  • Friendly, professional, and adaptable demeanor.
  • Must be available Thursdays and Fridays.
  • Must be willing to obtain a Working With Children Check, Police Check and NDIS Worker Screener.
  • Must be or become vaccinated for COVID-19 and flu.
Preferred Skills:
  • Customer Service experience.
  • Understanding of NDIS principles and practices, although training can be provided.
  • Microsoft Office experience preferred but not essential.

Please submit your resume and a short cover letter via email or click apply now to express your interest in this exciting opportunity.

  • Administration Assistant

    6 days ago

    Wollongong City Council, Australia Illawarra Mercury Full time

    Capable Kids South Coast is hiring a Part time Administration Assistant role in Port Kembla, NSW. Apply now to be part of our team.Job SummaryLooking for candidates available to work:Monday: Morning, AfternoonTuesday: Morning, AfternoonWednesday: Morning, AfternoonThursday: Morning, AfternoonFriday: Morning, AfternoonNo experience required for this roleJob...

  • Administration Assistant

    1 week ago

    Wollongong City Council, Australia Illawarra Mercury Full time

    OverviewJoin to apply for the Administration Assistant role at Illawarra Mercury.The Opportunity Anglican Care are looking for a strong Admin Assistant to provide a high standard of clerical support to the Community Aged Care Teams in the Hunter region. This is a Permanent Full-Time vacancy with hours to be worked between 7am – 5pm for coverage (early...

  • Administrative Assistant

    6 days ago

    Wollongong City Council, Australia beBeeAdministrative Full time $60,000 - $80,000

    About This RoleWe are seeking a highly motivated individual to provide day-to-day administrative and project support.Key ResponsibilitiesProviding executive supportAnswering phones, greeting visitors, and coordinating meeting arrangementsPreparing documents, spreadsheets, and presentationsSupporting project teams with general administrative tasksAssisting...

  • Administrative Assistant

    2 weeks ago

    Wollongong City Council, Australia Illawarra Mercury Full time

    Kickstart Your Career in Human Resources and Safety with a Purpose-Driven OrganisationThis exciting part-time opportunity with The Flagstaff Group's People & Culture team offers exposure to various aspects of HR and WHS ; including recruitment, onboarding, employee engagement, internal communications, and health and safety initiatives. This role is ideal for...

  • Administrative Assistant

    4 days ago

    Wollongong City Council, Australia Illawarra Mercury Full time

    Kickstart Your Career in Human Resources and Safety with a Purpose-Driven OrganisationThis exciting part-time opportunity with The Flagstaff Group's People & Culture team offers exposure to various aspects of HR and WHS ; including recruitment, onboarding, employee engagement, internal communications, and health and safety initiatives. This role is ideal for...

  • Senior Administrative Assistant

    7 days ago

    Wollongong City Council, Australia beBeeAdministrative Part time $59,999 - $79,999

    Office Administrator PositionWe are seeking an experienced and organized professional to fill the role of Office Administrator.Key Responsibilities:Provide administrative support in the daily running of the office, including handling mail, deliveries, supplies, orders, room bookings, building services, and general maintenance.Coordinate events and activities...

  • Legal Administrative Assistant

    2 weeks ago

    Wollongong City Council, Australia Hanna Lawyers Full time

    OverviewWe are a busy legal firm based in the Wollongong CBD seeking a legal administrative assistant/receptionist to join our team on a permanent, full-time basis, who is highly organised, professional and intends on working as a long-term career legal administrative assistant.Located in the heart of Wollongong CBD in newly refurbished offices, this role...

  • Frontline Administrative Assistant

    2 weeks ago

    Wollongong City Council, Australia beBeeAdministration Full time $54,000 - $86,000

    Job OpportunityWe are seeking a highly organized and proactive individual to fill the role of Receptionist and Administration Support Officer.This position will play a crucial role in creating a positive and welcoming environment for our clients. The ideal candidate will have excellent communication skills, high-quality professional telephone skills, and...

  • Accounting Administration Assistant

    3 weeks ago

    Wollongong City Council, Australia Illawarra Mercury Full time

    About UsWe're a rapidly growing accounting practice, committed to providing exceptional service to our clients. We pride ourselves on our collaborative team culture and our focus on accuracy, efficiency, and client satisfaction.The RoleWe are looking for an organised and proactive Accounting Administration Assistant to join our team. This role is pivotal in...

  • Assistant Administrative Support Role

    5 days ago

    Wollongong City Council, Australia beBeeAdministrative Full time $20,160 - $34,200

    Business Assistant PositionJob Overview:We are seeking a detail-oriented and organized Business Assistant to join our team. This role will provide support for the day-to-day administrative duties of the organization.Coordinating mail, courier deliveries, and incoming packagesProviding administrative support for meetings, coordinating catering, manager...