Event Coordinator

2 days ago


Yarra Glen, Victoria, Australia beBeeEvent Full time $60,000 - $90,000
Event Coordinator Role Overview

Balgownie Estate is an award-winning property in the Yarra Valley, boasting a diverse range of event spaces and experiences. From private functions and multiday conferences to weddings and gala dinners, our estate offers unparalleled opportunities for clients. We are seeking a skilled Event Coordinator to manage the coordination of events at our stunning winery.

This role involves guiding clients from initial inquiry through to event execution, while also supporting sales and revenue growth through special events and site inspections. The successful candidate will possess exceptional interpersonal and communication skills, with the ability to work under pressure and adapt in a fast-paced environment.

  • Manage wedding and event contracts, booking forms, and client correspondence.
  • Liaise with internal teams, suppliers, and vendors to coordinate seamless event execution.
  • Create and distribute detailed run sheets and event orders.
  • Conduct site inspections and host prospective clients on tours of the venue.
  • Process deposits and payments in line with contract terms.
  • Maximise revenue opportunities through yielding and special event creation.
  • Collaborate with kitchen, front-of-house, and operations teams to ensure client expectations are met.

The ideal candidate will have a minimum of 2 years' experience in Event Coordination or a qualification in Marketing, Events, or Communications. A strong understanding of conference layouts, AV requirements, and event setups is essential. Reliable transportation to Yarra Glen is also required.

Benefits
  • Internal development opportunities to grow within the business.
  • Up to 50% off wine, food, accommodation, and spa treatments.
  • Excellent workplace wellbeing and recognition program.
  • Employee Assistance Program (EAP).
  • Work in brand new facilities set amongst stunning vineyards.

We offer a collaborative and supportive work environment, with a focus on innovation and sustainability. If you are passionate about creating memorable experiences and possess the necessary skills and qualifications, we encourage you to apply for this exciting opportunity.



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