Timetabling Officer

This is a Timetabling Officer role with Macquarie University based in North Ryde, NSW, AU
== Macquarie University ==

Role Seniority - mid level

More about the Timetabling Officer role at Macquarie University

PRIMARY DETAIL

Play a key role in shaping the University's teaching and learning experience by coordinating timetables, managing teaching spaces, and driving process improvements. Join a collaborative team delivering high-quality services to staff and students. - Salary Package: From $99,161 to $109,457 p.a. (HEW Level 6), plus 17% superannuation and annual leave loading - Appointment Type: Full-time, continuing position (flexibility for hybrid work arrangements may be considered, subject to discussion with the hiring manager and following the successful completion of the probation period. - Location: Macquarie University, North Ryde

The Role The Property Office – Timetabling team is seeking a dynamic and organised individual to develop and implement the University's academic timetable and coordinate teaching spaces and facilities.

In this role, you will:

• Build and manage teaching timetables to achieve learning and teaching goals.

• Coordinate, review, and evaluate curriculum, staff and space data to develop accurate timetables

• Provide advice and support to staff on timetabling policies, procedures and curriculum/room use requirements.

• Troubleshoot timetable challenges, negotiating modifications with stakeholders.

• Contribute to projects that enhance timetabling systems, processes, and the student experience.

• Build and maintain strong relationships across faculties, schools, and shared services.

About You You will have:

• Proven experience in developing timetables or complex scheduling, preferably in a higher education setting.

• Experience in timetabling and scheduling software is essential

• Degree qualification in a relevant field and/or equivalent experience.

• Strong administration experience in complex, high-volume environments.

• Experience analysing and reporting on data and business processes.

• Excellent interpersonal and communication skills, with the ability to manage multiple priorities and work with minimal supervision.

• Proficiency in Microsoft Office and database systems.

About Us The Property Office forms part of the Finance and Resources portfolio and is responsible for Macquarie University's owned and leased assets. The team plans, designs, delivers, and maintains infrastructure to meet the University's needs. The Property Office includes: Strategy and Planning – responsible for timetabling, planning and design, space management, sustainability, and commercial contracts. Project Management – delivering refurbishment and construction projects across campus. Client and Facility Services – ensuring the upkeep and smooth operation of all university facilities. Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation in 1964, we have aspired to be a different type of university. Over the years, we have grown to become the centre of a vibrant local and global community. Connect with us today. To Apply To be considered for this position, please apply online and submit your CV and a separate cover letter that addresses the following selection criteria:

Essential Criteria

• Degree qualification in a relevant field and/or equivalent experience.

• Experience in timetabling and scheduling software.

• Intermediate computer skills including Microsoft office and a range of database management systems and applications.

• Excellent interpersonal, written, and verbal communication skills, and proven ability to work effectively with multiple stakeholders and with minimal levels of supervision.

• Experience analysing and reporting on data and business processes.

• Experience in scheduling and planning complex requirements.

• Experience in providing advice and information regarding policies, preferably within a higher education setting.

• Knowledge of tertiary education policies, processes and course and degree structures.

• Experience working in the Higher Education Sector.

Role Enquiries: Louise Goddard, Timetabling Manager via louise.goddard@mq.edu.au Applications Close: Thursday 11 September 2025 at 11:59 p.m. (AEST) Note: This position may require a criminal history check and/ or a qualification check.

Work Rights: This position is not available for visa sponsorship. Applicants must be Australian citizens, permanent residents, or currently residing in Australia with full working rights.

*** Applications will be reviewed as they are received, and we reserve the right to progress or decline an application prior to the application closing date. We also reserve the right to close the advertisement early if a sufficient number of qualified applicants is received.

If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.

Applications Close:

11/09/2025 11:59 PM

​ A Place Where You Belong At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.

Flexible Work At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page.

Before we jump into the responsibilities of the role. No matter what you come in knowing, you'll be learning new things all the time and the Macquarie University team will be there to support your growth.

Please consider applying even if you don't meet 100% of what's outlined

Key Responsibilities

• Building and managing timetables
• Coordinating curriculum and staff data
• Providing advice and support

Key Strengths

• Timetabling and scheduling software
• Data analysis and reporting
• Interpersonal and communication skills
• Microsoft Office proficiency
• Higher education experience
• Project management

Why Macquarie University is partnering with Hatch on this role. Hatch exists to level the playing field for people as they discover a career that's right for them. So when you apply you have the chance to show more than just your resume.

A Final Note: This is a role with Macquarie University not with Hatch.

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