Executive Assistant

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Australian Gas Infrastructure Group (AGIG) owns, operates and invests in infrastructure which delivers gas to more than two million homes and businesses, and is one of the largest gas infrastructure businesses in Australia. AGIG manages over 40,000km of distribution networks, more than 4,300km of transmission pipelines and 60 petajoules of storage capacity. We employ over 500 team members and manage a contractor workforce of approximately 1600, who provide both specialist and operating and maintenance services on AGIG's gas distribution networks.

AGIG is leading the way for the Australian renewable gas sector, and are committed to sustainable gas delivery today, and tomorrow. Our business is actively participating in the energy transition by delivering the natural gas needed today and advancing solutions for the future. Our Net Zero Ambition and emissions reduction targets outline our ongoing dedication to a sustainable energy future. Our Net Zero Ambition is to:

- Achieve net zero emissions in our own operations

About the Opportunity

We’re seeking a proactive, organised, and collaborative Executive Assistant to support our Executive General Manager People Safety & Culture, as well as contribute to the effective operation of our broader Executive Leadership Team (ELT). This is more than a traditional EA role – it’s an opportunity to partner with senior leaders, manage competing priorities, and help shape a smooth, people-focused and high-performing working environment.

You’ll be involved in a wide range of work – from coordinating meetings and leadership events, to supporting onboarding for new starters, managing travel and calendars, and ensuring our Melbourne office is running efficiently and safely. Your ability to communicate clearly, maintain confidentiality, and approach tasks with a problem-solving mindset will make you a key part of our team’s success.

Key Responsibilities

- Provide professional, confidential executive support to the Executive General Manager People Safety and Culture and selected Executive Leadership Team members.
- Manage complex diaries, appointments, and travel plans (local, interstate and international).
- Prepare and coordinate documents, including Business Performance Reports (BPRs), Board and Committee papers, and leadership updates.
- Liaise with a wide range of internal and external stakeholders in a respectful and inclusive manner.
- Coordinate events such as team development days, leadership forums, and functional meetings.
- Process expenses, purchase orders, invoices, and support timesheet accuracy.
- Support document approvals, onboarding activities, and administrative needs across the PSCTP team.
- Assist with initiatives relating to office safety, employee experience, and other events in the office.
- Partner with other Executive Assistants to ensure consistency, collaboration, and shared success across the organisation.
- Maintain secure, accurate document management and support project work as needed.

About You

- Experience providing executive-level support, ideally to senior or C-suite leaders
- Strong organisational skills and attention to detail, with the ability to adapt and prioritise in a fast-paced environment
- Excellent communication and interpersonal skills, with a commitment to respectful, inclusive engagement
- A solutions-focused mindset, with initiative and the ability to handle confidential matters with professionalism
- Experience with calendar management, travel coordination, and preparation of reports or meeting papers
- Confidence working with technology, including Microsoft Office and document systems.
- A collaborative approach – you’re someone who enjoys supporting others and being part of a team
- A qualification in business administration or a related field is welcomed, but not essential

What we Offer

- We are proud to be recognised as an inclusive employer by Diversity Council Australia, and our commitment to diversity and inclusion has earned us recognition in 2023-2024. Join us to be part of a team that values and celebrates differences, ensuring that everyone’s voice is heard and respected.
- Dive into a culture and shape a better future with us: Join a team that has dedicated over 1,900 volunteer hours, and raised collectively more than $100,000 through donations, fundraising and our dollar matching program, for causes that are important to them.
- A range of flexible working arrangements and leave options, including three additional leave days and the option to purchase two weeks of additional leave each year
- Professional Development opportunities to support your career growth
- Wellbeing and Inclusion program including Employee Assistance Program, annual flu vaccinations and access to free annual health checks
- Social activities, community partnership programs and paid volunteer days
- Range of rewards and recognition activities across the company
- Salary Continuance Insurance

AGIG is committed to a workplace that promotes and recognises the diversity of its employees and the broader community that we serve by applying the principles of equity, fairness and transparency. A diverse and inclusive workplace is consistent with achieving AGIG’s values of Trust, Accountable, Care and One Team.

Interested in this opportunity but are unsure of meeting all the requirements? If this role excites you, we strongly encourage you to apply - your unique skills and experience could be exactly what we need

We are an equal opportunity employer and encourage applications from female, Aboriginal and Torres Strait Island peoples, people from culturally diverse backgrounds and people with disabilities.

As part of the recruitment process, candidates will be required to undertake background checks which include reference checks, police check and a pre-employment medical.

Applications Close: 4.00pm, 15th October 2025

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