Executive Assistant
4 weeks ago
Overview
An exciting opportunity has arisen for a highly organised and dependable Executive Assistant to join a well established and growing organisation based in Melbourne. You will play a pivotal part in ensuring the smooth running of executive operations, from managing diaries and travel arrangements to assisting with board meetings and presentations. The organisation offers a supportive and family orientated environment where you will be truly valued.
What you/'ll do
- Oversee diary management for Senior Executive, balancing priorities and commitments
- Manage and follow up on action items from weekly and monthly management meetings
- Organise board meetings, including scheduling, agendas, minutes and material distribution
- Coordinate domestic and international travel, including itineraries, flights, visas and expenses
- Conduct research on market trends, competitors and developments
- Assist in preparing presentations, ensuring accurate, well-formatted and engaging content
- Provide personal support with expenses, apps, memberships and system issues
- Be a point of contact for internal and external stakeholders
- Maintain confidentiality when handling sensitive business or personal information
- Collaborate with other departments ensuring smooth communication and operations
What you bring
- Proven experience providing high-level executive support within a professional or corporate environment
- Strong organisation skills with ability to multi-task
- Excellent interpersonal skills; build rapport easily with internal and external stakeholders
- Outstanding communication skills both verbal and written
- Proficient in MS Office and other systems for scheduling and travel management
- Ability to work autonomously and use initiative
- Proactive problem-solving skills
- Adaptable and response to shifting priorities and urgent requests
What sets this company apart
This organisation stands out for its commitment to fostering an inclusive workplace culture where every team member feels valued for their unique contributions. Employees benefit from flexible working opportunities that promote work-life balance alongside access to ongoing training designed to support professional growth at every stage of your career journey. The leadership team prioritises open communication creating an environment where feedback is welcomed ideas are shared freely collaboration is encouraged across all levels. With a reputation for excellence within their sector this company invests in its people offering meaningful opportunities for development recognition programs that celebrate achievements large or small plus regular social events that strengthen connections among colleagues. Joining this team means becoming part of a supportive network dedicated not just to business success but also individual well-being making it an ideal place for those seeking both challenge and fulfilment in their next role.
Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Chloe O/'Brien on 61 3 8628 2174 for a confidential discussion.
About the job
Contract Type: Permanent
Specialism: Secretarial & Business Support
Focus: Personal Assistant
Salary: AUD120,000 - AUD150,000 per annum + bonus
Industry: Insurance
Workplace Type: Hybrid
Experience Level: Mid Management
Location: Melbourne CBD
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