Councillor Business Officer

- Contribute to the effective governance of Council
- Full time permanent opportunity with flexible working options available
- $94K - $103K per annum (dependent on experience) + superannuation

About the role

Our Councillor Business team, sitting in the broader Legal, Risk and Governance department, is responsible for all matters related to the Mayor and Councillors. As a Councillor Business Officer, you will prepare agendas and reports for Council meetings, keep diaries and schedules up to date, and ensure everything from citizenship ceremonies to Mayoral events run smoothly. You will also provide guidance to staff on preparing Council reports, running Council meetings and advisory committees, maintaining compliance registers, and ensuring financial records meet policy requirements.

Other responsibilities include

- Preparing and distributing agendas, reports, and minutes for Council, Advisory Committee, and Assembly of Councillors meetings.

- Providing responsive and confidential administrative support to the Mayor and Councillors.

- Administering the ‘Councillor Request’ process and maintaining accurate records in line with Council policy.

- Assisting in the coordination of Mayoral functions, civic events, and citizenship ceremonies (including events outside normal working hours).

- Managing Councillor diaries, coordinate meetings and events, and ensure briefing materials and documentation are prepared on time.

About you

You are confident working independently, ensure consistency and precision in all tasks, and can juggle multiple priorities. You also have strong skills in Microsoft Office, excellent written communication, and a good understanding of local government processes. If you have previous experience in a similar administrative or governance support role, with strong organisational and time management skills, this could be the perfect opportunity for you.

Additional requirements

- Demonstrated ability to maintain confidentiality and work closely with elected representatives and senior leadership.

- Strong understanding of local government functions and the Local Government Act.

- Knowledge of budgeting principles and financial record management.

- Ability to work outside normal hours when required.

Pre-employment checks

Progressed candidates must undergo pre-employment screening as a standard procedure which will include:

- Employee Working with Children Check

- New National Police Record Check

- Evidence of right to work in Australia.

Pre-employment checks are not used by Glen Eira City Council to prevent any applicant from applying for this position. Each application will be considered on its merits.

Apply NOW

All applications must be submitted online by clicking the “Apply” button. As part of your application, you will need to:

- Attach your resume

- Attach a cover letter (no more than one page)

Position Description

Councillor Business Officer - Position Description - November 2025.pdf

Closing date

Thursday 4thof December 2025 at 1155PM

For further information or a confidential discussion please contact Diana Vaynrib, Manager Legal, Risk and Governance on 9524 3293 or email DVaynrib@gleneira.vic.gov.au.

What’s on offer

We have a great culture that is valued by all our staff. Teamwork, collaboration and innovation are a key focus at Glen Eira City Council. We offer will offer you:

- Hybrid work environment – Average of 3 days in the office (or pro rata)

- Flexible work options

- A supportive and collaborative team environment where your ideas are welcomed

- Access to paid training and participation in Council’s extensive Learning and Development programs

- Reward and recognition programs

- Comprehensive leave entitlements

- Corporate gym memberships at Glen Eira Leisure

Working at Glen Eira City Council

The City of Glen Eira is a dynamic municipality located within the southeast metropolitan region of Melbourne, approximately 10 kilometres from the CBD. Council provides a range of services to over 155,000 residents from more than 160 cultural backgrounds and over 16,000 businesses.

Glen Eira City Council is a collaborative, values-based organisation that strives for innovation. Our 1,370 employees bring their diverse backgrounds and varied experiences and perspectives to an inclusive and flexible work environment, creating a unique and vibrant culture that is representative of the municipality it services.

Recognised as an Employer of Choice, we seek people who share our community focused values and have a desire to create positive local impact.

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