[Immediate Start] Scheduling and Administration Officer

3 weeks ago

Perth, Australia HelpingMinds Full time

Overview

Location: Perth

Employment Type: Fixed Term, Part-Time (20 hours per week). Contract ending 30 June 2026, with the possibility to extend.

Remuneration: $37.41 – $39.24 per hour (depending on experience)

The position

We’re seeking an enthusiastic person to join our Child, Youth and Family Services Team to provide rostering, program planning and administrative support. The successful candidate will bring strong organisational skills, communication, time management, attention to detail/s and problem solving skills and abilities to ensure our operations run smoothly and our clients have a positive experience.

Responsibilities

- Answering and directing phone calls to relevant team members.

- Overseeing team email inboxes, and providing responses appropriately, or delegation to the appropriate team member.

- Scheduling meetings and client appointments

- Program planning and Event bookings

- General administrative tasks to support operations in the team and organisation

Qualifications and experience

- You have demonstrated experience in rostering/scheduling.

- You have excellent computer literacy including Microsoft applications.

- You have excellent attention to detail. Creating and maintaining documentation and spreadsheets

- You are able to multi-task and thrive in a dynamic working environment

And finally, you’re someone who’s passionate about making a difference and working in the NFP sector.

- Proof of Australian Working Rights

- Current Driver’s License & a reliable vehicle

- Cert IV in Business or Administration

Desirable

- National Police Clearance (within 6 months)

- Working with Children Card

The perks

- Generous tax-free salary packaging benefits where you can package up to $15,900 per annum

- Generous leave entitlements

- 5 weeks annual leave per year (pro rata), increasing to 6 weeks (pro rata) once reaching 3 years of continuous service

- 2 wellness days per year, increasing to 3 days once reaching 3 years of continuous service

- The employer superannuation contribution will commence at 1% above the superannuation guarantee rate. Contributions increase progressively based on the length of employment and in accordance with the HelpingMinds Staff Agreement.

- Professional development and support around additional training

- Access to Employee Assistance Program

- The opportunity to have a real impact with the work you do

Apply now

To apply for this position and take the next steps towards a rewarding career with HelpingMinds, please submit a resume and cover letter to recruitment@helpingminds.org.au. For more information, contact the Recruitment team on 08 9427 7100 or email recruitment@helpingminds.org.au

Equal Employment Opportunity

HelpingMinds Limited is an equal opportunity employer supporting diversity in the workplace. We welcome applications from Aboriginal and Torres Strait Islander people, LGBTIQIA, people from culturally diverse backgrounds, and people with lived experience of mental health issues and of supporting family members with mental health issues.

Please note that only shortlisted candidates will be contacted.

Location and category

Location: Perth

Category: Jobs

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