Document & SharePoint Coordinator

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Company: Ampol

- Play a key role in driving excellence across Asset Operations document management and SharePoint platforms.
- Full-time, permanent role with long-term career opportunities
- Sydney-based preferred, with consideration for Melbourne or Brisbane applicants

Energy Solutions

The Energy Solutions team is in the privileged position to play a meaningful role in what is the biggest challenge of our generation – climate change. We will achieve this by rapidly leveraging our assets, brands, customer bases and expertise across geographies to accelerate the rollout of our alternative energy market offerings. We are committed to reducing our own emissions and to playing an important role in assisting our customers to navigate the energy transition by reducing their transport emissions.

We are bold and ambitious regional champions for the areas of the energy transition we commit to enable. We create innovative solutions to meet our customers’ needs, making their energy transition easy.

About the role

As a Document & SharePoint Coordinator, you will be responsible for managing and maintaining controlled documents in alignment with ISO standards, ensuring they remain accurate, compliant, and accessible. You will oversee version control and the full document lifecycle, working closely with subject matter experts to develop, manage and update Ampol Group Technical Standards.

A key part of the role includes maintaining and enhancing Asset Operations SharePoint sites through managing permissions, metadata, libraries, and workflows to support evolving business needs. Additionally, you’ll provide user support, generate reports, assist with internal and external communications, and deliver general administrative support to the Asset Operations team.

Key responsibilities

- Maintain, control, and ensure compliance of technical documents in alignment with ISO 19475 and ISO 9001 standards.
- Develop and enhance document management systems and workflows using SharePoint and Power Automate.
- Collaborate with subject matter experts (SMEs) to create, revise, and publish Ampol Group Technical Standards.
- Manage SharePoint configuration, permissions, content organisation, and user support/training.
- Support reporting, internal and external communications, and general administrative duties for Asset Operations.

About you

You are a de tail-oriented and proactive professional with a solid background in document control and expertise in SharePoint systems. A driven self-starter who finds satisfaction in streamlining systems, and organising information, With advanced Microsoft Office skills and a strong focus on process optimisation, you ensure documentation r emains current, compliant, and easily accessible by managing version control and lifecycle processes

A confident communicator, you work effectively both independently and in team settings, and you’re comfortable training others on system use.

Your ability to navigate complexity while aligning your work with broader business objectives supports continuous improvement and operational excellence.

The vacancy is open to applications from candidates in Sydney, Melbourne, or Brisbane.

Key skills and experience

- Proven experience managing controlled documents in line with ISO 9001 and ISO document control principles.
- Strong SharePoint expertise including libraries, lists, metadata, workflows, and permissions setup.
- High-level proficiency in Microsoft Office, with advanced knowledge in Word, Excel, and the creation of document templates.
- Excellent communication skills with a proactive, self-starter attitude and ability to train and support users.
- Comfortable engaging with stakeholders at all levels of the business and confident in clearly explaining systems and processes.
- Formal qualifications in Business Administration, Information Management, or related field highly regarded
- Our total remuneration is competitive. This is across base salary, a performance incentive, employee share offers and a 25% discount on Fuel for two privately used cars
- We are flexible. Many of our teams have embraced hybrid work, balancing time spent remote working, with time spent at an office to connect and work together where it adds value.
- Remote Working : Support for up to 3 months remote international working (conditional to 5 days paid leave for every 30 days of remote work).
- We value recognition. We have an internal recognition platform amplifying the achievements of those who do great work and demonstrate our capabilities and values.
- Career development and learning opportunities including LinkedIn Learning and other tailored training solutions.
- Paid Parental Leave - up to 12 weeks paid Parental leave, and up to a year off (unpaid). In addition to the 12 months of unpaid parental leave, employees may apply for a further 12 months of unpaid parental leave (a total of 24 months for each birth)
- Baby Care Package - financial and flexible support for parents transitioning back to work.
- Need some wheels? Novated Lease options are available.
- Invest in your future with the Employee Share Scheme
- Leave Options – Up to 6 weeks annual leave and additional Wellbeing leave days.
- Care for your Community. Spend one paid day a year volunteering with one of our Ampol Foundation partners.

We’re an equal opportunity workplace. We not only embrace diversity and inclusion; we celebrate what makes you unique. We welcome applications from people of all ages, cultural backgrounds, and diverse sexualities and genders. We also highly encourage Aboriginal and Torres Strait Islander peoples to apply for roles with Ampol.

Want to take your career to the next level? Apply today.

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