Coordinator, Asset Management

Overview

Apply now Job no: 576870. Work type: Full-time. Location: Geelong - Waurn Ponds. Categories: Administration, Building and Property Services, Technical.

Based at our Geelong, Waurn Ponds Campus with hybrid work arrangements. Full-time and continuing role.

Work with us At Deakin, you’ll find more than a job; you’ll discover a lifestyle. Our campuses in Geelong, Melbourne, and regional Victoria offer everything you need to thrive, including on-site childcare, gyms, medical centres, cafes, easy public transport, and convenient parking. We support your work-life balance with flexible arrangements, generous leave (including extended parental leave and the option to purchase extra time off), plus staff discounts on travel and more. With a strong focus on health and wellbeing, ongoing professional development, and an inclusive, supportive culture, Deakin is a place where you can truly grow, both on campus and online.

About Deakin: Deakin is a dynamic, progressive university with more than 61,000 students across our campuses in Melbourne, Geelong, Warrnambool, Indonesia, India, and our thriving online community. Consistently ranked in the world’s top 1% and number one in Victoria for student satisfaction, we’re proud to be shaping the future of education with innovation, impact, and an open-minded approach.

Role

As a Coordinator, Asset Management you will:

- Build and maintain comprehensive building and infrastructure asset inventories.
- Oversee specialist facilities maintenance and asset management software systems.
- Ensure reactive and cyclical works are completed to legislative standards and scope, delivering consistent, high-quality service.
- Develop, implement, and review facility management policies and procedures, including contractor inductions and refurbishment planning across Deakin sites.

Your day-to-day

- Liaise with maintenance contractors and develop strong stakeholder relationships.
- Collaborate with maintenance coordinators to action backlogged tasks.
- Manage contracts and assets across Deakin Residential Services sites.

To be successful, you’ll have

- Extensive experience and management expertise in technical or administrative fields; or an equivalent combination of relevant experience, education or training.
- Formal facility management training or hands-on experience in planning, managing, and implementing facilities maintenance programs, including cyclical, ad-hoc, and refurbishment projects.
- Demonstrated ability to produce high-quality reports, specifically in relation to facilities maintenance.
- Strong contract and contractor management by training or significant experience.
- Ability to apply and knowledge of OHS legislation as it applied to the facilities management industry.

How to apply

Heres how to apply: Please submit your updated resume and a short cover letter outlining your skills and experience.

For a confidential discussion regarding this role, please contact Jordan Brushfield - Manager, Business Services (Deakin Residential Services) on j.brushfield@deakin.edu.au.

Applications close: Sunday 5 Oct 2025 at 11:55pm.

Equity and inclusion

Are You Ready? Deakin is a Victorian university with a global impact. Agile, dynamic, and innovative, we are committed to making a positive difference through excellence in education, research, and innovation, as well as through our contributions to the wider community. We value diversity and build environments that champion, embrace and respect our differences. We encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

Advertised: 17 Sep 2025 AUS Eastern Standard Time
Applications close: 05 Oct 2025 AUS Eastern Daylight Time

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