Senior Administration Officer

Overview

Senior Administration Officer (Professional Practice Office), School of Nursing and Midwifery, Fremantle Campus. Full-time opportunity, continuing contract.

About the university

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

About the role

The Senior Administration Officer provides effective and efficient administrative support to the School of Nursing and Midwifery, working in collaboration with academic and professional staff to ensure the smooth operation of the School. Reporting to the Administration Coordinator, this position is responsible for supervising the administrative team and overseeing the administrative functions within the school.

Key Responsibilities

- Oversee administrative processes, maintain accurate records, and ensure compliance with university policies.
- Lead and mentor administrative staff, oversee task delegation, and support professional development to maintain high service standards.
- Utilise the University’s enterprise systems to coordinate and collaborate with the Head of School and Academic staff to ensure efficient timetabling and scheduling for the teaching function.
- Organisation of events including orientations and training sessions, ensuring smooth execution and logistics.
- Identify and implement enhancements in school processes and policies, aligning with best practices and university objectives.
- Provide effective and efficient administrative support and assist the School Manager and Administration Coordinator in supervising the administrative function within the School’s administration team.
- Compiling and assisting with reports, typing of correspondences, submissions, statistical summaries and data sets, and other material as required.
- Assisting the Head of School and/or their delegate with the management and review of policies, procedures, guidelines and forms. Liaise with various leaders across the University departments to ensure collaboration.
- Coordinate meetings, prepare minutes and organise correspondence for meetings.

Qualifications, skills & experience

- Possession of a degree qualification with relevant experience or an equivalent combination of experience, education and training.
- Demonstrated administrative capability with previous experience within a university or tertiary environment (highly desirable).
- Highly developed communication skills, with the ability to build effective relationships, engage and influence stakeholders.
- Excellent operational, organisational and administrative skills, including the ability to manage multiple competing priorities.
- High level proficiency in various software packages, including the Microsoft Office Suite (Word, Excel, PowerPoint), Adobe, and timetabling programs (Allocate, Sonia, CELCAT), and video-conferencing tools.
- Ability to collaborate across multifunctional teams, providing a high level and responsive service.
- Proven record in the preparation of high-quality documentation with excellent accuracy and attention to detail.

Benefits

- Fitness Passport on offer
- Generous training and development opportunities.
- Friendly and collaborative working environment.

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 13 November 2025

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Melissa Schmidt, melissa.schmidt@nd.edu.au

Unsolicited contact from recruitment agencies will not be entertained.

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