Executive Support Officer

Join a collaborative and supportive healthcare team

Make a meaningful impact in oral health administration

Thrive in a dynamic and fast-paced environment

Coordinate, manage, and support key operational functions in oral health—be the backbone of a high-performing network office.

Employment Type: Permanent Full Time
Position Classification: Administration Officer Level 6
Remuneration: $80,340.90 - $82,240.20 per annum
Hours Per Week: 38
Location: Westmead

Where you'll be working
Join Western Sydney Local Health District (WSLHD), dedicated to 'better health services for western Sydney and beyond,' serving Auburn, Blacktown, The Hills Shire, Cumberland, and Parramatta LGAs.

Westmead Centre for Oral Health offers general and specialist dental services across NSW.

A key teaching facility for the University of Sydney’s Faculty of Dentistry.

Equipped with advanced patient care and operating facilities.

Provides General Practice and Emergency Dentistry care, addressing a range of oral health needs.

Committed to collaboration, openness, respect, and empowerment in healthcare.

What you'll be doing

As the Administrative Officer, you’ll play a vital role in ensuring the smooth operation of the Oral Health Network Office. You’ll manage communications, coordinate meetings and events, and support key administrative processes.

- Manage email correspondence and information flow
- Coordinate meetings, workshops, and diary schedules
- Provide responsive support to internal and external stakeholders
- Maintain payroll updates and process transactions in Oracle
- Assist with documentation, minute-taking, and system updates

How to Apply

Apply online by submitting your resume and addressing the criteria listed below by providing examples that demonstrate your ability before the closing date.

- Demonstrated organisational skills with an ability to prioritise workload, be flexible and show initiative, and remain proficient in periods of high demand and activity
- Ability to work within a diverse team in a rapidly changing environment
- Demonstrated skills with evidence of capacity to review and vet responses to issues and in maintaining strict confidentiality
- Demonstrated experience in supporting senior management in relation to collation of papers, agendas, minutes and action related matters
- Experience in using Outlook and HPE, HealthRoster, and Oracle together with the ability to learn new software quickly and effectively
- Demonstrated experience working in a complex health care or public sector setting relevant to the role.

Applications Close: 21st October 2025

Contact: For inquiries about the role, contact Jennifer Assaf on wslhd-gmoralhealth@health.nsw.gov.au

People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.

Aboriginal and/or Torres Strait Islander people are encouraged to apply. Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit https://www.steppingup.health.nsw.gov.au/.

Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.

NSW Health acknowledges the people of the many traditional countries and language groups of New South Wales. It acknowledges the wisdom of Elders past and present, and pays respect to all Aboriginal communities of today.

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