Executive Support Officer

Working at Achieve is more than just a job. Our team makes a real difference in people’s lives every day - and we make sure to support our staff too. We create a workplace where everyone feels safe to be themselves. We welcome people from all backgrounds because we know that different experiences, languages, and cultures help us better support our clients and make Achieve stronger. We’re committed to making sure everyone can take part – whether that’s through physical access or by making sure people feel included in how things are done and how decisions are made.

Achieve Australia is a for‑purpose community organisation that provides services to people with disability and is an NDIS‑registered provider.

About the role:

The Executive Support Officer serves as a support and aide to Senior Executives in overseeing the co‑ordination of all meetings, planning and administrative activities. This will involve proactive and effective communication and collaboration across various departments and stakeholders. The role will also support organisation‑wide strategic projects as requested and contribute to the implementation of key strategic priorities.

Role Responsibilities:

- Manage the Executives diaries and exercise judgement in acting as a filter for enquiries and requests for appointments to ensure effective utilisation of the Executive’s availability.

- Organise and manage meetings for Senior Executive to include Terms of Reference, Agendas, Minutes and other documents.

- Provide administrative support to be provided for Operations GMs as requested.

- Provide administrative support for projects as allocated to support the division or broader organisation.

- Build positive relationships with internal and external stakeholders to coordinate enquiries, ensure effective communication flow, and provide high quality advice.

- Professionally prepare documentation such as presentations and various reports.

- Coordinating events, functions and other special projects including sourcing venues and organising participant communications and registrations.

- Develop and build on relationships with other divisions for increased efficiency and responsiveness by proactively being engaged or having knowledge of activities being run by those divisions.

- Maintain the highest levels of confidentiality to protect the reputation and integrity of the organisation.

- Fleet management.

To be successful in this role, you will need:

- Demonstrate exceptional organisational and time‑management skills.

- Proactive, self‑motivated with a strong sense of initiative and excellent written and verbal communication skills.

- Strong problem‑solving abilities and attention to detail.

- Ability to work independently and as part of a team, with a high degree of professionalism and discretion.

- High level of integrity and ethical standard and experience in managing an executive support function.

- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Great employee benefits

- Salary packaging options mean you keep more of your take home pay before tax.

- Car leasing is another salary packaging option.

- Free personal and financial counselling for you and your family.

- Range of paid leave and flexible work arrangements.

- Support for a healthy lifestyle, access to fitness passport memberships and wellness programs.

- Regular training and support to succeed in your role, including paid induction for frontline staff.

- A strong record of promoting from within.

How to apply:

To register your interest, please click ‘Apply Now’ and provide a resume. If you want to share a bit more about you, feel free to add a cover letter as well.

Accessibility and more information:

If you need any reasonable adjustments to help you apply, participate in the process and set you up for success, please reach out—we’re here to support you. Reasonable adjustments are also available to support staff in their roles beyond recruitment. If you’d like a copy of the role description, have questions about the role, or need help applying, please contact us at careers@achieveaustralia.org.au or call 02 9066 5550. To learn more about Achieve Australia, visit our website: www.achieveaustralia.org.au

Pre‑employment checks

As part of applying for a job with us, you might need to go through some checks before you start. These could include reference checks, National Police check, NDIS Worker Check, Working with Children check, Verification of your right to work in Australia.

Safe hiring policy

We want to make sure the people we support are safe and well, and we expect all staff to help make that happen. Achieve Australia takes safe hiring seriously.

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