Executive Assistant

Executive Assistant

Summary: Pivotal role in empowering General Managers to effectively deliver on their responsibilities by working closely with senior leaders, the EA Network to enable operational & administrative effectiveness

Location: Sydney CBD

- 12 months fixed-term contract

- Hybrid working environment, office in Sydney CBD

- Offering starting salary of $99,938

About the Role

The Executive Assistant plays a pivotal role in empowering General Managers to effectively deliver on their responsibilities and goals by working closely with senior leaders and the Executive Assistant Network to enable operational and administrative effectiveness.

Benefits

- A corporate wellbeing program with subsidised gym membership, free flu vaccinations and health check programs

- Comprehensive learning and development support aligned to icare’s Core Capabilities.

- Our People Awards - On-the-spot Recognition, Quarterly Values Awards & Our People Annual Awards

- Access to our Employee Assistance Program

Duties

It’s an exciting time at icare where no two days are the same; as an Executive Assistant you will:

- Effective diary management include screening meeting requests from internal and external stakeholders, negotiating scheduling times and resolving diary clashes in a way which facilitates optimal use of the General Managers’ time.

- Light inbox monitoring for the General Managers to support informed decision making and planning, including notification of urgent emails and time-sensitive priorities.

- Provide onboarding and offboarding logistical support for direct report team members of General Managers.

- Manage information and coordinate follow up action using discretion, initiative and confidentiality to enable sensitive matters to be dealt with appropriately.

- Effective administration operations support including managing and booking travel for General Managers as required, including coordinating approvals, itineraries and payment.

- Provide event management support for the General Managers’ direct report team including coordination of logistics, catering, venue and tech equipment management, distribution of papers and liaising with guests.

- Manage the processing component of procurement activities i.e. payment of invoices and creation of purchase requisitions as appropriate for General Managers.

- Manage purchases via Purchase Card including completing the reconciliation process for General Managers.

- Work collaboratively with the Executive Assistant and Assistant Network community, including sharing of technical knowledge and ways of working to drive efficiencies across teams.

- Supporting General Managers’ teams with project related tasks as required in alignment with development goals.

Skills & Experience

- Successful completion of relevant tertiary qualifications in administration or an equivalent discipline or equivalent knowledge and skills acquired through practical experience.

- Highly proficient in Microsoft Office 365 Products

- A broad range of experience in executive support in a corporate environment.

- Strong organization and coordination skills

- Ability to prioritize on behalf of the senior leader/s

- Ability to manage stakeholders on behalf of the senior leader/s

- Ability to solve problems

- Ability to manage confidential information

- Ability to build and maintain strong relationships and networks across the business

Culture

We know our strength comes from the diversity of our people and would encourage people with different experiences and backgrounds to apply. We are committed to our people’s development so the people of NSW can thrive.

About the Company

We care for the people of NSW, building confidence and trust so our communities can thrive. We make the complex simple, to deliver better outcomes for those we serve. Whether a person is severely injured in the workplace or on our roads, icare supports their long-term care needs to improve quality of life, including helping people return to work.

- For more information about icare visit our website

- icare operates a direct sourcing model so no agency introductions will be accepted

- We are a CircleBack Initiative Employer – we commit to respond to every applicant

- A talent pool may be created through this recruitment process.

If you are an employee of icare please apply via Hugo to submit your application. We want to support you with the next step in your career.

Please note that you must be an Australian citizen, permanent resident of Australia, New Zealand citizen with a current New Zealand passport or have unrestricted working rights to apply for this role.

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