▷ [Only 24h Left] Executive Assistant

4 weeks ago

Council of the City of Sydney, Australia ClearCompany Full time

This is a unique opportunity for an experienced Executive Assistant to join a newly established government entity, supporting the CEO, Executive Leadership Team, and Board during a critical phase of growth and development. This is a 6 month contract role and offers the chance to contribute to the foundation of a high-impact organisation while managing both executive support and office operations.

This government agency is in its establishment phase, focused on delivering strategic outcomes that will shape its long-term impact. With a commitment to integrity, service excellence, and operational efficiency, this organisation is a phase of building a team that will drive performance and support leadership at every level in the coming months.

As Executive Assistant, you will play a dual role-providing high-level support to the CEO and executive team, while managing the day-to-day operations of the office. You'll be instrumental in coordinating strategic initiatives, supporting governance processes, and ensuring the office runs smoothly.

Challenges of the role

- Supporting a newly formed organisation with limited infrastructure.
- Balancing executive support with office management responsibilities.
- Coordinating across multiple stakeholders including the CEO, Board, and wider executive team.

Key responsibilities

- Manage the CEO's calendar, meetings, travel, and communications with internal and external stakeholders.
- Provide administrative support across the ESC, including drafting correspondence, preparing reports, and handling confidential documents.
- Support strategic planning and initiatives across the ESC, coordinating efforts and tracking progress.
- Lead improvements in administrative systems and processes to enhance performance.
- Oversee office operations including equipment, supplies, and facilities.
- Coordinate with finance to manage office budgets, expenses, and invoicing.
- Facilitate Board operations including meeting logistics, minute-taking, and action tracking.

About you

- Tertiary qualifications in administration, management, or a related field (preferred).
- Extensive experience supporting senior executives and/or Boards in a confidential and professional capacity.
- Strong organisational skills with the ability to manage competing priorities.
- Excellent written and verbal communication skills.
- Experience in office management and budget coordination.
- High level of discretion, initiative, and emotional intelligence.

If you're ready to bring your executive support and office management expertise to a role where your contribution will help shape a new organisation, we'd love to hear from you.

To apply directly, follow the prompts. For more information or a confidential discussion, contact Raelene Horn at Mane Consulting.

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