Team Assistant

- Join us as an Employer of Choice for gender equality WGEA (2022-24)
- Benefit from flexibility and support for life's moments
- Remuneration that recognises your contribution, and benefits that support your lifestyle and wellbeing
- Learning & Development experiences to help you thrive
- Lead & contribute to complex projects, working with impressive clients who share our purpose
- Join a high performing, collaborative and inclusive culture

About us.

Urbis is more than just a consultancy. We are a multidisciplinary urban consultancy, inspiring and creating solutions for our ever-changing world. We empower our brightest minds with opportunities to push boundaries, collaborate and deliver exceptional, creative solutions for our clients and each other.

If you're looking to make transformational impact in our cities and communities, we're keen to meet you.

We pride ourselves on empowering our employees and supporting them to be the best they can be. Here you will make a tangible difference and create positive impact, while gaining enviable industry experience and broad exposure to the most exciting work.

The opportunity & how you will make an impact.

As a Team Administrator, every day is different You will proactively support the Heritage Partner and the Sydney Heritage team. You'll make an impact by:

- Proactively managing emails, calendars & meeting schedules

- Provide high-quality administrative support to the team, including preparing, formatting and collating reports, tenders and presentations to help deliver exceptional client outcomes.

- Supporting project managers with their project needs which may include proof reading and setting up of documents

- Managing financial operations including invoicing, tracking budgets, expense reports and billing to support operational efficiency.

- Contributing to marketing collateral for the team

About you.

We look for talented people who are purpose-driven and thrive in high-performing, inclusive and collaborative environments. You'll work across teams to bring out the best in others whilst bringing new thinking and energy.

We know everyone is different and bring different strengths and passions with them. In addition to yours, we're keen to connect with you if you bring the following experiences and attributes:

- Experience in a similar business administration or secretarial role

- Capability in project coordination, including progress tracking, reporting and invoicing.

- Intermediate to advanced proficiency in Microsoft Office applications and experience in project | business management systems

- Strong organisational and time management skills, working autonomously and efficiently to meet business needs.

- A collaborative mindset, to bring out the best in yourself and others while bringing new thinking to Urbis and our clients.

- Passion for purpose-led work, and driving a positive legacy for our communities, clients and yourself.

- Authenticity to foster respect, trust and advocacy in all your work interactions.

- Confidence and decisiveness to drive high performance for yourself, others and our clients.

- Innovation and creativity when solving complex problems.

- A digitally curious mindset, that is keen to explore how technology can contribute to our experience and efficiency.

Why Urbis?

We are passionate about purpose with impact. You'll join an organisation united by a shared goal: shaping cities and communities for a better future. Your work will help create a positive legacy through innovative and meaningful contributions. You're encouraged to bring your ideas, be bold and contribute to an environment built on connection, flexibility and authenticity.

We invest in your growth, with inspirational leadership experiences, structured development pathways and the freedom to lead your own way. We empower you to shape your career and your impact.We believe in flexible benefits, performance-driven rewards and experiences that support you both professionally and personally—because what matters to you, matters to us.

Sound interesting?

If we sound like a great fit for you, and you are ready to make an impact, we'd love to hear from you.

Click on ‘Apply' for this job.' You can also confidentially connect with us via careers@urbis.com.au

Recruitment Agencies - thank you for thinking of us. We have a preferred supplier agreements in place. We don't accept resumes out of these arrangements. Should we receive a resume from you related to this role, the introduction fee will not apply.

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