Personal / Team Assistant

Be at the heart of our mission to become the world's most customer-centric Healthcare company

Bupa Asia Pacific (APAC) provides health insurance across Australia and Hong Kong (HK), and a diverse range of healthcare services across Australia, New Zealand (NZ) and HK. These include primary care, dental, optical and hearing services, health care services provided on behalf of the Australian Government to the Australian Defence Force/Department of Veterans Affairs and to Home Affairs for medical visa assessment purposes, and residential aged care.

The Opportunity

The Personal/Team Assistant is responsible for providing professional assistance to the Risk & Compliance Team, particularly the leadership team based in Sydney. This role reports to the Chief Risk Office, Business Functions and the Chief Medical Officer, and will also provide support to their broader teams. This involves being a reliable and efficient ‘go to’ person for administrative support, to establish and maintain an efficient and organised working environment for the managers and their teams.

This role offers great variety and excellent opportunities to develop and build on existing administration skills. We are looking for a team player that can provide value and add support with the variety of tasks that this role will be working on.

This position is offered as a 6-month parental leave cover, full-time based at our Sydney or Melbourne offices with flexible hybrid work arrangements available (we anticipate this will be 2 office days per week).

Key responsibilities include:

- Provide administrative support, including diary management, appointment scheduling for two Risk and Compliance leadership team members.
- Additional administration assistance many include -finance administration, travel coordination, support with HR system processes and general administration including action item trackers, organisational charts and email distribution lists.
- Be the point of coordination for new starters to the Risk & Compliance team including organising laptop, phone, system and email access, security passes and placing on various onboarding programs.
- Provide general assistance and logistical support to the wider team including support on specific software packages, coordination of team events and conferences, room bookings, catering requests and room set up.
- Preparing presentations, spreadsheets and documents.
- Provide cover for the up cover for the Executive Assistant to CRO APAC during periods of absence.

What do I need?

- Prior experience providing professional administration support to senior leaders within a medium to large size organisation.
- Advanced computer skills including Microsoft Office 365 suite, SharePoint, P2P systems, Travel booking platforms.
- Proactive, self-motivated, and forward thinking with the ability to work autonomously with minimal supervision or as part of a team.
- Well-developed organisational skills with the ability to prioritise work effectively with a proven ability to meet deadlines in an organised manner.
- Team player that can provide value and add support with a variety of tasks to senior leaders, direct reports and additional team members.

What’s in it for you?

We reward our people and celebrate their success. From providing initiatives that develop careers to looking after our people’s health, wellbeing and futures.

Through the Viva Healthier and Happier program, we’re providing health benefits for everyone who works at Bupa, no matter their role. We want to support our people to be the healthiest and happiest versions of themselves.

Please note that selection processes will commence immediately following closing date and late application may result in exclusion from the process.

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