Project Support Officer

RFQ-ASD-LH-04688 Project Support Officer

Due to the nature of clients we work with here at Kinexus and the projects these roles will be based on, an Australian Government Top Secret Positive Vetting (TSPV) clearance is essential.

These opportunities do not have the ability to obtain sponsorship for a security clearance (including applicants who currently hold a security clearance seeking to upgrade).

ABOUT THIS ROLE

Project Officers assist in the operations of a Project/Program/Portfolio Office and the delivery of projects.

Estimated start date: Monday, 01 December 2025

Initial contract duration: 12 months

Extension term: 12 months

Number of extensions: 2

Location of work: QLD, ACT, VIC

Working arrangements: Onsite. Candidates must be willing to undergo ASD's Organisational Suitability Assessment (OSA) prior to engagement. Candidates required to have PV clearance.

ABOUT THE COMPANY

Australian Signals Directorate (ASD) is the federal agency responsible for foreign signals intelligence, cyber warfare and information security. ASD's purpose is to defend Australia from global threats and help advance our national interests.

Situated in Canberra, ASD employs over 2000 TSPV cleared workers. ASD's workforce is growing rapidly. Areas of growth include PMO, cyber security, systems administration and engineering, software development and network engineering.

A top-security, complex and highly technical environment, ASD plays a vital role in the defence of Australia. Long contracts (12 months+) available.

JOB DUTIES AND RESPONSIBILITIES

- Accountable to contribute to the development and maintenance of project, program and/or portfolio planning and performance process in accordance with agreed procedures and performance standards.
- Assist with preparations for project test, evaluation and acceptance programs.
- Apply project methodologies to administrative and technical activities.
- Research, draft and prepare briefs, correspondence and reports including submissions for committee consideration.
- Work collaboratively, operate as an effective team member and provide constructive feedback.
- Engage with relevant stakeholders as requested by senior project management.
- Maintain financial records under the direction of the Project Manager.
- Conduct other project related tasks within the scope of the stated APS level, as required by the business area.

TECHNICAL SKILLS

- Minimum 3 years' experience in a Project Officer or similar role
- Knowledge of project management methodologies such as PRINCE2, SaFE etc.
- Experience with Microsoft 365 and other project applications.

SKILLS & EXPERIENCE NEEDED

- Portfolio, programme and project support (PROF) level 3: Provides foundational support for projects, programmes, or portfolios. Assists with planning, scheduling, tracking and reporting using established tools and processes. Follows recommended solutions to ensure accurate documentation and communication of project progress. Collaborates closely with project teams and stakeholders, gathering updates and information to maintain project records and ensure alignment with project objectives. Participates in project boards, assurance teams and quality review meetings when necessary.
- Project management (PRMG) level 4: Defines, documents and executes small projects or sub-projects. Works independently or with a small team, actively participating in all project phases. Applies appropriate project management methods and tools. Identifies, assesses and manages risks effectively. Prepares realistic project plans ((including scope, schedule, quality, risk and communication plans), ensuring stakeholder involvement and alignment with organisational governance standards. Tracks activities against the project schedule, managing stakeholder involvement as appropriate. Monitors costs, times, quality and resources used. Takes action where these exceed agreed tolerances.
- Quality management (QUMG) level 3: Uses appropriate methods and a systematic approach to developing, maintaining, controlling and distributing quality and environmental standards. Makes technical changes to and controls the updates and distribution of quality standards. Distributes new and revised standards.
- Australian Citizenship and a TSPV security clearance is essential

BENEFITS

Why work for ASD?

- Work on interesting and prestigious projects vital to the ongoing defence of Australia.
- Flexible work environment; work the hours that suit you between 7am and 7pm.
- Low attrition rate: the great variety of projects and opportunities across different business areas ensure few workers leave ASD.
- Long contracts available.
- Fantastic growth opportunities available at any stage of your career.

Why Kinexus?

- Kinexus has been supplying TSPV contractors to government panels since 2004 and have a strong relationship with them. We are one of just 9 suppliers Australia-wide.
- Our experience in managing contractors in defence/national security industries means we understand the requirements from the Commonwealth, insurances and clearances.
- DISP accredited; we can hold clearances and manage renewals.
- Dedicated account manager who is your dedicated POC and offer continuous contractor care.
- Rate negotiation guidance in line with the SFIA framework.
- Dedicated payroll assistant who facilitates your taxes and super.
- We proactively chase timesheet approvers to ensure you get paid on-time and error free.
- Regular visits to Canberra for coffee, lunches and quarterly drinks events.
- We can facilitate novated car leases, LAFHA or salary sacrifice.
- We'll keep you up to date with the most appropriate, interesting opportunities in your field.
- Community matters. Kinexus supports women in Defence through our female mentoring program and rewards referrers through our Referral Rewards scheme.
- Support for your health and wellness through counselling support (EAP) available for all contractors and their families.

#J-18808-Ljbffr