Rosters & Operations Coordinator
2 weeks ago
Overview
Rosters & Operations Coordinator — Step into the role of a detail-oriented and proactive Rosters & Operations Coordinator to join this growing hospital in the West. This specialised role supports clinical leaders and divisions by delivering end-to-end administration for their junior medical workforce, including recruitment, rostering, payroll, rotation planning, and leave management. The position plays a vital role in ensuring safe and stable staffing across the sites while supporting the wellbeing of junior medical staff and meeting clinical service needs.
Key responsibilities
- Administer and manage rosters across all sites and external rotations.
- Prepare, distribute, and maintain rosters, ensuring leave coverage, compliance with Award/Enterprise Agreements, and accurate communication of changes.
- Process payroll-related tasks including timesheets, out-of-hours claims, and variations.
- Support recruitment and onboarding of junior medical staff, in collaboration with the Recruitment and Medical Education Units.
- Partner with Heads of Units, Clinical Service Directors, and training leads to design and implement rosters that balance clinical needs, safe working hours, and educational requirements.
- Monitor and report on junior medical staff work practices to ensure health, wellbeing, and compliance.
- Contribute to continuous improvement initiatives, policy development, and service excellence within the Medical Workforce Unit.
- Participate in an after-hours on-call roster and provide cross-cover support as required.
Key requirements
- Excellent computer literacy with advanced MS Office skills (Excel, PowerPoint, Word).
- Strong written and verbal communication skills with keen attention to detail.
- Demonstrated experience in roster design and implementation, including interpreting Award/Enterprise Agreement conditions.
- Experience with electronic rostering and timesheet systems (e.g., RosterOn).
- Effective time management and problem-solving skills, with the ability to manage competing priorities.
- Strong interpersonal and customer service skills to build relationships with diverse stakeholders.
- Positive, professional and “can-do” attitude with a team-focused approach.
- Flexibility to work varied hours, including weekends, as required.
- Must have full Work Rights and willing to undergo an Australian Police Check
Desirable
- Qualification in HR, Business, or a related field.
- Previous experience in health/medical workforce recruitment or administration.
- Understanding of medical staffing levels, training pathways, and enterprise agreements.
Why apply?
You will play an essential role in supporting the next generation of medical professionals while contributing to safe, effective, and people-focused healthcare. You’ll be part of a dynamic team committed to continuous improvement, collaboration, and service excellence across multiple sites.
Apply now
If you’re ready to take on a challenging and rewarding role where your organisational skills and stakeholder expertise will directly impact patient care and staff wellbeing, we’d love to hear from you.
At Sirius People, we advocate for the progression and equity of people of Aboriginal and Torres Strait Islander descent, diverse cultural backgrounds, disabilities and gender identities. Therefore, we strongly encourage you to apply.
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