Office Manager

Job Category: Administration and Office Support

About Us

Adelaide Primary Health Network (Adelaide PHN) is an independent, not for profit, primary health care organisation based in Adelaide. We aim to improve the health and wellbeing of the Adelaide community by coordinating and integrating health and community services and by working in partnership to identify local needs and create strategies in response to keeping people well and out of hospital; improving their experience AND their health outcomes – to deliver on our vision of ‘shaping the health system to deliver better outcomes for vulnerable people, and a healthier Adelaide’.

Why you should come work with us

Adelaide PHN offers a great range of benefits to our employees, including:

- Competitive remuneration and work-life balance.

- Access to generous not for profit salary packaging benefits, including up to $15,900 for living expenses and $2,650 for meal and entertainment.

- Additional paid leave between Christmas and New Year, in addition to annual leave entitlements.

- Three special leave days with pay each year that can be used for any purpose.

- Support for cultural diversity and employee wellbeing, including up to ten days of cultural leave per year.

- Eight weeks of paid parental leave.

- Option to substitute public holidays.

- Generous allowance toward professional development.

- Family friendly and flexible working arrangements.

- Free Employment Assistance Program.

Job Description

The Role

We are seeking a motivated and detail-oriented Office Manager to join our team in a part-time (0.8 FTE) to full-time role (37.5 hours per week), Monday to Friday with flexible hours between 9am and 5pm in our Mile End office, conveniently located just outside of the CBD.

As Office Manager, you will ensure the seamless operation and management of Adelaide PHN’s physical workspace, facilities, and administrative services. Responsible for overseeing a diverse range of key business functions, like reception, event and travel coordination, corporate support services, supplies and inventory, facilities and space planning, this role is an opportunity to shape and lead an essential part of our organisation. Your leadership of our corporate services support team will be key in maintaining a positive and efficient work environment, promoting organisational effectiveness, communication, and safety.

Key responsibilities

- Lead, support, and co-ordinate our corporate services support team.

- Manage day-to-day operational and administrative services.

- Oversee facilities and fleet operations, including maintenance and improvements.

- Implement and maintain workplace safety and security requirements.

- Lead and implement workspace improvement projects.

- Manage vendor relationships, administer contracts, and associated costs.

- Work effectively across all areas of Adelaide PHN with strong linkage to other business units.

- Promote responsible practices and initiatives for workplace sustainability.

For more information, you can view the position description here (SEEK, Indeed and LinkedIn applicants please go to our website).

Desired Skills and Experience

About You

Our ideal candidate is resourceful, innovative, and proactive with strong decision-making skills, the ability to perform under pressure, and the capacity to lead and influence others. Purpose-driven and commercially savvy, you will demonstrate the capability to effectively manage the needs of a busy office. Taking ownership of office operations, your high-compliance mindset and exceptional attention to detail, communication and organisational skills will ensure seamless functionality.

With expertise in end-to-end administration and facilities management, you will efficiently anticipate and execute tasks and optimise resource allocation. Serving as the go-to person, you maintain confidentiality and proactively address challenges. Your objective approach enables you to build positive relationships, fostering a collaborative environment.

Qualifications and Experience

- Tertiary qualification in office/workspaces management, business administration, management or related field, and/or equivalent experience.

- Proven experience in facility and office management or administrative roles, with demonstrated skills and knowledge in office operations, systems and best practices.

- Minimum 5 years' experience working within a fast-paced office and administration capacity.

- Intermediate proficiency in Microsoft Office suite and familiar with modern office technology and communication tools.

How to Apply

Apply now by clicking on Apply and include a maximum 2 page cover letter outlining your suitability for the role along with your resume.

Applications will ONLY be considered when received through our careers portal.

To apply, you must have the legal right to work in Australia and your employment will be subject to an acceptable National Police Check.

Applications close12 noon Monday, 24 November. However, shortlisting for this position may commence earlier.

For further information about this role, please contact Michelle McKay, Chief Executive Officer, at mmckay@adelaidephn.com.au

All enquiries and applications will be handled professionally and with the strictest of confidence.

Adelaide PHN strives to foster an environment where the diversity and intersecting identities of our people and communities are represented, valued, and celebrated. We welcome people from a wide range of backgrounds and experiences, including Aboriginal and Torres Strait Islander peoples, and diversity in culture, language, ethnicity, race, age, disability, neurodiversity, religion and beliefs, lived experience, intersex variations, sex characteristics, gender identity and expression, sexual orientation, and people across the LGBTIQA+ community.

Our Commitment to Reconciliation and Aboriginal and Torres Strait Islander Employment

Adelaide PHN is proud to be an organisation that is committed to our Reconciliation Action Plan. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Adelaide PHN vacancies.

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