Portfolio Performance And Scheduling Lead

Overview

Position: Portfolio Performance and Scheduling Lead

Remuneration: Band 8 salary from $132,607.76 per annum plus superannuation, a fortnightly RDO and 3 well-being days

Location: Werribee based with potential for a hybrid work arrangement

About the role

The Portfolio Performance and Scheduling Lead is a newly created role within Wyndham Council/'s City Operations Directorate, which will develop, integrate, and maintain a master portfolio schedule that provides end-to-end visibility across all capital infrastructure projects, including delivery timelines, budget profiles, and key milestones.

This role will lead the forward planning of capital proposal pipelines, providing clear visibility of upcoming investments and funding needs across future timelines, while enhancing the Project Management scheduling capability and uplifting the organisational culture around good scheduling practices. Stakeholder engagement and management will be a key function as this role will also coordinate the development of the project and proposal pipelines in collaboration with business units, aligning them with strategic priorities and informing delivery sequencing.

Responsibilities

- Establishing consistent scheduling frameworks, tools, and practices across the capital works portfolio to uplift project teams’ scheduling capability
- Uplifting the organisational scheduling capability through training, coaching, and promoting a performance-focused scheduling culture
- Identifying and highlighting risks related to delivery timeframes, resource conflicts, and schedule slippages across the portfolio to support proactive management and decision-making
- Developing and delivering integrated reporting and dashboards that connect schedule, pipeline, and performance data into actionable insights for executives and delivery teams
- Participating in risk identification and review registers to run Monte Carlo simulations and estimate P50–P90 time and cost at project and portfolio levels
- Using cost estimates to develop schedule-based budgets, guide contingency planning, and coach project managers on aligning expenditure with schedule to support accurate forecasting and portfolio planning

What you will bring

- Relevant tertiary qualifications in engineering, construction, project management, or a related field, with additional certifications such as PMP, PMI-SP, or MSP considered highly desirable OR lesser formal qualifications together with extensive and diverse experience, or intensive specialist experience
- Demonstrated experience in developing and managing project and portfolio schedules across complex public infrastructure programs, with a strong understanding of client based organisations such as Local Government
- Proven ability to integrate multiple project schedules into a master portfolio schedule that supports strategic planning, milestone tracking, and resource management
- Extensive knowledge of Microsoft Project and high-level capability in Microsoft Excel, with the ability to model and analyse schedule-driven budget profiles and forecasts
- Strong understanding of capital planning processes, including project budgeting, cost estimation (including risk-based contingency), cost phasing, and financial reporting across multiple time horizons (1-, 4-, and 10-year views)
- Experience in leading or supporting schedule-based risk analysis, including the use of Monte Carlo simulations to develop P50–P90 estimates for time and cost
- Well-developed analytical and problem-solving skills, with the ability to draw insights from scheduling, pipeline, and financial data to inform strategic decisions
- Demonstrated experience in building organisational scheduling capability, including the development and delivery of training, coaching, and quality assurance practices
- Excellent interpersonal and communication skills, with a proven ability to influence stakeholders, coordinate across functions, and explain complex scheduling concepts to varied audiences
- Ability to design and deliver integrated reporting and dashboards (e.g. Power BI or similar tools) that support visibility, decision-making, and performance tracking

Other

If you progress past the interview stage, you may be required to complete pre-employment screening, which may include police checks, a medical, qualification verification, and an Australian work rights check.

Why join Wyndham

We are one of Australia’s fastest growing and most diverse cities.

By 2040, we will have more than 500,000 residents and our people are hard at work designing the precincts, building the infrastructure, developing the policies and delivering the programs that will ensure the City is prepared.

Look at our job opportunities and you may be surprised at what you discover: a future-focused culture, a sense of purpose and possibility, and real opportunities to strengthen our diverse community. It all adds up to make Wyndham City a great place to belong.

Our people are our most valued asset. We are focused on building a culture that empowers every person to do their best work. Flexibility is built right into our DNA and we are committed to cultivating an inclusive workplace that celebrates a diverse workforce.

How to apply

Please apply online by submitting your resume and cover letter outlining your suitability for the role via the provided link.

Applications close at 11:59PM on Sunday, 5 October 2025.

If you have further role-specific questions, please contact Mikail Khajavi, Manager Infrastructure PMO on 8376 5558.

Wyndham City Council is committed to providing a recruitment experience that is fair, inclusive, and accessible. If you have specific accessibility needs or general recruitment enquiries, please contact our Careers team via careers@wyndham.vic.gov.au or 03 9394 6860.

Legal and Inclusion

Child Safe Organisation Wyndham City Council has zero tolerance to any form of child abuse and is committed to the safety, wellbeing and empowerment of children. We create and maintain a child safe organisation which is embedded in the everyday thinking and practice of all employees, volunteers and contractors. Additionally, we are committed to fostering a culture of safety within the Council, which includes the inclusion and empowerment of Aboriginal children, their families, and communities. Our recruitment practices reflect this.

Diversity and Inclusion

At Wyndham City Council we value workforce diversity and inclusion and embrace individual uniqueness. We value diverse life experiences and the perspectives of our people, while providing high-quality services to all members of our community, regardless of age, gender, ethnicity, religion, cultural background, disability, or sexuality. Wyndham has one of the largest Aboriginal and Torres Strait Islander communities in the Western Region, with a rich and diverse history. We are committed to providing positive employment opportunities for Aboriginal and Torres Strait Islander people and welcome applications from candidates of Aboriginal and Torres Strait Islander background. To read more about Wyndham City/'s Innovate Reconciliation Action Plan, please visit our website.

Create and manage profiles for future opportunities.

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